Accounts Management:

• Maintain and update the company's accounting records, including ledger entries, invoices, receipts, and vouchers.
• Process and approve payments, reimbursements, and petty cash transactions in a timely manner.
• Reconcile bank accounts, credit card statements, and petty cash to ensure correct balances.
• Assist in preparing financial statements, reports, and budgets for management review.
• Monitor and ensure compliance with financial policies, procedures, and regulatory requirements.

Administrative Support:

• Manage procurement processes, including ordering office supplies, equipment, and services.
• Maintain an organized filing system for financial documents, employee records, and administrative files.
• Coordinate meetings, conferences, and events, including logistics and arrangements.
• Handle correspondence, incoming and outgoing communications via email, phone, and mail.
• Support onboarding and offboarding procedures for employees, including maintaining personnel files.
• Assist with administrative tasks related to HR, payroll, and staff records as necessary.

Record Keeping & Reporting:

• Ensure all financial and administrative records are accurate, complete, and properly filed.
• Generate and distribute regular reports on financial status, outstanding payments, and expense summaries.
• Prepare documentation required for audits and compliance reviews.

Additional Duties:

• Support the finance team during audits and ensure proper documentation is available.
• Maintain confidentiality and security of sensitive financial and personnel information.
• Perform general office duties to support overall office productivity and efficiency.
• Undertake any other tasks assigned by management to meet company objectives.