About the job

Position Title: Finance Executive (AP & AR)

Department: Finance

Location: Lalitpur

Job Overview:

We are seeking a detail-oriented Finance Executive who will play a critical role in managing the company’s Accounts Payable (AP) and Accounts Receivable (AR) functions. The ideal candidate will ensure the accuracy and timeliness of invoice processing, payment management, and collections. They will also be responsible for maintaining relationships with vendors and customers while ensuring compliance with company policies and procedures.

Key Responsibilities:

Accounts Payable (AP):

• Invoice Processing: Review and verify all vendor invoices, ensuring proper approvals and accurate coding of accounts.
• Payment Management: Prepare and process timely payments to vendors, including checks, electronic transfers, and direct debits, while ensuring compliance with payment terms.
• Reconciliation: Regularly reconcile AP transactions with vendor statements and resolve any discrepancies.
• Vendor Relations: Maintain strong relationships with vendors by addressing any queries or payment issues in a timely and professional manner.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Month-End Closing: Assist in AP-related month-end closing activities, including accruals and reconciliations.

Accounts Receivable (AR):

• Invoice Generation: Prepare and issue invoices to customers based on the agreed terms and conditions.
• Collection Management: Follow up on outstanding invoices to ensure timely payment and maintain an up-to-date AR ledger.
• Dispute Resolution: Collaborate with customers to resolve any billing disputes or payment discrepancies.
• Credit Control: Monitor customer credit limits and payment history to minimize bad debts and ensure adherence to credit terms.
• Reporting: Prepare regular AR aging reports and provide insights on the status of collections and overdue accounts.
• Receipts Allocation: Accurately record and apply customer payments to the appropriate accounts in the financial system.

Key Skills & Competencies:

• Financial Acumen: Strong understanding of financial principles and processes related to AP and AR.
• Attention to Detail: High level of accuracy in processing financial information and reconciling accounts.
• Communication Skills: Excellent verbal and written communication skills for interacting with vendors, customers, and internal stakeholders.
• Problem-Solving: Ability to address payment discrepancies and resolve vendor/customer queries effectively.
• Time Management: Efficient in managing multiple tasks and meeting deadlines.
• Technology Proficiency: Experience with accounting software (e.g., Xero, QuickBooks, SAP, etc.) and proficiency in Microsoft Excel.
• Analytical Skills: Ability to analyze financial data and generate meaningful insights and reports.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2-3 years of experience in a finance or accounting role, with a focus on AP and AR.
• Knowledge of accounting standards and best practices.
• Familiarity with tax regulations and compliance (preferred but not required).

Working Conditions:

• Full-time position based in Lalitpur.
• Ability to work under pressure and manage deadlines, especially during month-end closing periods.
• Able to manage AP and AR of 2 subsidiary companies.