Trainee - Admin & Finance

Habitat for Humanity International has been present in Nepal since 1997, serving landless, low-income, vulnerable (ultra-poor, socially excluded, disaster-affected, or living in disaster-prone areas) and Dalit families to build adequate (safe, secure, habitable, and accessible) houses. With its central office in Kathmandu and three field offices in Koshi Province, Madhesh Province and Sudur Paschim Province.

Habitat for Humanity International Nepal is an international non-profit organization that builds decent and affordable housing in partnership with people in need. The organization focuses on shelter, partners with families to build decent houses, advocates for land and housing rights, and works with financial institutions for inclusive financial literacy and loans products for the poor while promoting strength, stability, and self-reliance through shelter. It employs a holistic approach to long-term shelter solutions by forging effective coordination, collaborative partnerships with government agencies, strengthening relationships with local partners, and pursuing growth through market development initiatives.

Habitat for Humanity International has been present in Nepal since 1997, serving landless, low-income, vulnerable (ultra-poor, socially excluded, disaster-affected, or living in disaster-prone areas) and Dalit families to build adequate (safe, secure, habitable, and accessible) houses. With its central office in Kathmandu and three field offices in Koshi Province, Madhesh Province and Sudur Paschim Province.

Habitat for Humanity International Nepal is an international non-profit …

Trainee - Admin & Finance

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Location- Habitat Nepal East Field Office, Bardibas
Duration- Initially for 6 months (to be extended based on performance)
This position is based in Field Office Bardibas under direct supervision of Finance and Admin Coordinator -East

Position Summary

  • Assist with its routine and daily operations in finance, administration, logistics and store keeping tasks. 
  • Support partners for their financial management.
  • This position will work under the direct supervision of the Finance and Admin Coordinator.

Primary Responsibilities

  • Assist in reviewing all payment requests and disbursement of funds.
  • Maintain adequate filing system of financial documents in collaboration with finance team.
  • Assist in store management and Maintain office inventory by recording supplies and equipment received and dispensed in field and each partner.
  • Support for staff travel settlement and advance request.
  • Support in organizing internal and external meetings and workshops.
  • Support with travel arrangement and Vehicle management as necessary.
  • Assist to FAC for logistic management including fleet management
  • Provide general administrative support on Handling phone calls, External guest, Office management and supervise the office attendant
  • Assist Finance & Admin Coordinator for partner’s expenditure verification and coach to implement finance as per the policy and procedures.
  • Handle Petty cash and maintain its documentation as per organization’s policy
  • Track staff movement, regular update on dashboard and maintain in attendance device and send report to center admin team
  • Support in procurement process, collecting bid, Maintaining register etc.
  • Other finance-administrative work as required or needed.

Minimum qualification and selection criteria and requirements

  • Graduate in Management Studies or relevant discipline is required.
  • Freshers are encouraged to apply. Prior work experience is not necessary however local residents or those residing in nearby suburbs are preferred.
  • Must have the ability and willingness to learn.
  • Two-wheeler vehicle driving skill and having driving license.
  • A strong team player who is committed to the organization’s mission and values.
  • Has good communication skills in English and Nepali.
  • Has basic computer skills.
  • Good knowledge about local language, preference will be given to local candidate.

SAFEGUARDING

In accordance with its foundational mission principles, Habitat for Humanity Nepal is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve.

We require that all staff and representatives (consultants, contractors, vendors/suppliers, interns, trainee, volunteers, agents and implementing partner organizations) take seriously their ethical responsibilities to Safeguarding (Child Protection, Prevention of Sexual Exploitation Harassment and Abuse) our intended beneficiaries, their communities (especially children), and all those with whom we work.

Abiding with the organization, the trainee service has responsibilities to maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Throughout the assignment engagements, the trainee is expected to adhere to Habitat Nepal code of conduct including the safeguarding policy ensuring that all measures are taken to protect the rights, safety, and welfare of the individuals and communities involved.

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