1. Inventory Management

• Maintain accurate and up-to-date records of all incoming and outgoing stock.
• Ensure proper labeling, coding, and tagging of all items.
• Perform regular physical stock counts and reconcile with system records.
• Monitor stock levels to avoid shortages or overstocking.
• Ensure proper storage conditions to prevent damage or deterioration of materials.

2. Stock Record Maintenance (for all projects)

• Maintain separate stock registers/logs for each project.
• Record material issues and returns project-wise.
• Track material movement against requisitions and purchase orders.
• Prepare and maintain Goods Receipt Notes (GRN), Issue Vouchers, and Return Notes.

3. Project Costing

• Track consumption of materials for each project to support cost analysis.
• Record unit cost and total value of stock issued to each project.
• Work with the finance/accounts department to prepare cost summaries.
• Ensure stock costs are allocated to the correct project codes or cost centers.
• Assist in preparing budget forecasts based on consumption trends.

4. Procurement Coordination

• Prepare material requisitions based on stock levels and project requirements.
• Follow up with suppliers/vendors for timely delivery.
• Check the quality and quantity of received materials.
• Coordinate with project managers and procurement officers to ensure timely availability of materials.

5. Documentation and Reporting

• Maintain all stock-related documentation systematically for audits.
• Generate daily, weekly, and monthly stock reports for management.
• Provide timely reports on material usage and project-wise costing.

6. Safety and Compliance

• Ensure safety standards are met in storage practices (fire safety, secure shelving, etc.).
• Follow company policies and legal requirements related to storekeeping and documentation.
• Ensure restricted access to authorized personnel only.

7. Coordination and Communication

• Liaise with project teams, accounts, procurement, and site supervisors for smooth operations.
• Inform concerned departments of any shortages, discrepancies, or issues.

8. Procurement-related duties

• Visiting vendors or stores to purchase or pick up requested office supplies, stationery, or equipment.
• Checking inventory of consumables (e.g., paper, pens, printer ink) and informing management when items need to be restocked.
• Assisting with placing small purchase orders as directed by administrative staff or procurement officers.
• Following up on orders with vendors, ensuring timely delivery of materials, and reporting any delays.
• Receiving and inspecting deliveries to ensure items match orders and are in good condition.
• Distributing received materials to the appropriate departments or staff members.
• Acting as a point of contact for small vendors during pickups or deliveries.
• Maintaining receipts, invoices, and delivery notes for procurement-related errands.