Job Summary

The Sr. Program Operation Manager reports to the Program Director  is responsible for project management, budget management, partnership management, and last but not least, the overall implementation of the MPHD project to ensure the achievement of the project’s goals, objectives and overall impact and to meet all compliances of the donors’ requirements S/he participates in strategic planning and budgeting initiatives as well as monitoring and evaluation. S/he represents from Organization in MPHD Nepal consortium partners and in coordination meetings with other INGOs, partner organizations and government authorities. Under the direct supervision of Program Director, the Sr. Program Operation Manager is responsible to develop a strategic plan, provide comprehensive leadership to design, implement and strengthen the MPHD Nepal Project. Additionally, needs to coordinate with different stakeholders including the government partners at Federal, Provincial and Local level.  

Department: Program

Job Type : Time Bound

Required No. 1

Location: Head Office - Kathmandu

Reports To: Program Director

Level / Grade   5

Reported By Program Coordinators, Sr. Training Officer 

Key Responsibilities

Project Management and Implementation

• Lead in program operation and implementation of the project in coordination with other line managers. 
• Ensure the overall planning, implementation, and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner
• Develop monthly, quarterly and annual operational plans that are comprehensive, actionable and inclusive.
• Monitor and assess program activities to ensure that they are in compliance with donor deliverables and budgets, effectively meeting Organizations’ strategic objectives and identify areas that can be improved or strengthened. 
• Oversee the preparation and submission of annual activity-based project budgets as well as monthly and quarterly financial reports and sending of new funding request.
• Develop and cultivate relationships with other consortium partners including donor. 
• Strategically identify risks and risk mitigation actions to ensure successful project implementation.
• Monitor the progress of the project, actual vs. planned (objectives, activities and expenditures), through analysing relevant data systematically collected over the lifetime of the project.
• Predict resources needed to reach objectives and manage resources in an effective and efficient manner
• Prepare budget based on scope of work and resource requirements
• Track project costs in order to ensure meet budget
• Develop and manage a detailed project schedule and work plan
• Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress

Leadership and General Management 

• Be the focal point person for MPHD Nepal both externally and within the organization  
• Assist program director for overall programs of the organization in project development and management.
• Oversee the implementation of all program activities of project ensuring consistency with donor agreements and objectives, and other deliverables. 
• Establish, maintains, and develops productive working relationship with relevant stakeholders, consultants, program field and other employees and its subsidiaries.
• Supervises local program - field staff, assist HR in the hiring, professional development and evaluation process for these staff. Set specific goals and provides ongoing performance feedback.
• Mentors’ subordinates in program development, work plan development and presentation, reporting, monitoring and evaluation, and business development 
• Support the development of an organizational culture that reflects our broad spectrum programming values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation

Program   Management

• Work closely with project staff members to ensure they are provided with appropriate support systems and responsive, quality service to support their efforts.
• Mentor and/or train project staff to ensure that team members have the appropriate skill levels for their positions and opportunities for continued professional development.
• Oversee development, implementation, management, monitoring and evaluation of the MPHD Nepal project.
• Arrange appropriate mechanism to build the capacity of project staff, project partners and beneficiaries on improved program management, along with follow-up and backstopping.  
• Maintains an understanding of donor and their policies and procedures related to grant compliance and oversight.
• Understands a grant’s substantive, financial and compliance requirements.
• Oversees the implementation of all project activities of MPHD Nepal Project ensuring consistency with grant work plans and objectives, reporting weekly to Program Director.
• Monitors and approve program- field office budgets and expenses, in collaboration with line managers, Finance Head and Project finance officer, to ensure that expenditures remain within budget allocations.
• Ensures adherence to monitoring and evaluation plans, including the monitoring of programs and evaluation/analysis of program results.
• Ensure all milestones set in the project annual work plan are met, develop mitigation plans to reduce risks and take corrective actions to remedy any deviation from the work plans

Program Reporting

• Oversee the preparation and submission of programmatic and financial reports to donor and ensure timely report submission.
• Provide all required information to Program Director and other relevant department head for grant reports, quarterly reports, and annual report.
• Timely preparation and submission of programmatic and financial reports for consortium lead and donor. 
• Provides information and contributes to sections of quarterly, semi-annual, final and other relevant reports for funders. 
• Systematic documentation of successes and lessons learnt for internal programmatic use and external sharing realized
• Materials created to document knowledge targeted to different audience (e.g., briefs, booklets, training manual & training materials, posters, audio/visuals etc.)
• Establishes, maintains, and develops productive working relationship with relevant stakeholders, consultants, field and organization staff

Required skills/competencies/others

• Innovative, strategical, analytical and critical thinker
• Excellent planning, management, and coordination skills, with the ability to organize a demanding workload comprising diverse and challenging tasks and responsibilities.
• Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors.
• Solid project management skills related to organizational development projects and international, cross-functional teams with a proven history of delivering results.
• Experience in project implementation and handling partnership issues and communication.
• Strong leadership, management and people skills including team player.
• Excellent communication and interpersonal skills with fluent spoken and written Nepalese and English.
• Knowledge of the political, social and economic context of the region and the development issues and challenges it faces.
• Ability to plan and priorities, meet deadlines, and achieve results in team with clear exit strategy.
• Strong oral and written communication skills.
• Excellent organizational skills with the ability to prioritize and manage multiple responsibilities and meet deadlines.
• Strong computer skills and experience with Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to follow instructions and carefully review work for accuracy.
• Ability to act independently to identify and analyses problems and recommend effective solutions

Qualification and Experience

Minimum Qualification Master’s degree in Public Health, Social Sciences, Development Studies or in any other relevant field 

Preferred/ Additional Qualification Public Health  

Minimum Experience :A minimum of five years of experience in a similar position with proven track record of proposal development and donor project management 

Preferred/ Additional Experience : Experience in leading and coordinating multiple programs at a time. 

Only shortlisted candidates will be contacted for further steps in recruitment.