• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• attend meetings and keep minutes
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Distribute and store correspondence (e.g. letters, emails and packages)
• Schedule, organize and manage in-house and external events
• Research deals or suppliers to get the best advantageous outcome for the company and employees; also negotiate terms with suppliers to ensure the most cost-effective orders.
• Produce reports, presentations and briefs
• Keep attention to budgetary constraints of the company and make sure that all internal spendings are verified.
• Managing office supplies stock and placing orders.
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Ensure operations adhere to policies and regulations
• be updated with all organizational changes and business developments
• Take initiatives for the maintenance and proper use of the fixed assets of the organization
• Other works as assigned by the company 
• Take initiatives for the maintenance and proper use of the fixed assets of the organization
• Other works as assigned by the company 

Core Competencies 

• Great planning abilities
• Amazing interpersonal skills
• Ability to follow confidentiality guidelines
• Incredible communication skills
• Great skills using the Microsoft Office Suite
• Ability to make travel plans