PART I: JOB DESCRIPTION
- Support the Shelter Project Manager in providing local information to the Senior Management Team.
- Ensure that Tearfund’s purpose, values and the programme objectives are communicated amongst staff to create mutual understanding and ownership and facilitate input from staff in the strategic planning process
PROJECT / SUPPORT FUNCTION MANAGEMENT
- Support the Shelter Project Manager in monitoring the humanitarian situation in the project area, creating reports and recommendations regarding community needs, vulnerabilities/capacities and suggested responses.
- As requested by the Shelter Project Manager in collaboration with the UN Shelter and NFI cluster, Housing Recovery and Reconstruction Platform (HRRP), working groups, local authorities to implement design to meet needs and strengthen local capacities. Actively engage with other humanitarian actors currently implementing shelter and NFI projects to ensure coordination and harmonisation.
- Where shelter and NFI needs are met through a cash/voucher component, coordinate the planning of safe delivery and distribution of cash/vouchers to beneficiaries, including advising on and adhering to standard operating procedures (SOP), safety and security measures and training staff on SOP and safety and security measures.
- Liaise with Logistics, Finance and other departments as appropriate (e.g. Cash Programming Advisor) to support the needs for implementation of shelter and NFI projects.
- Assist with the design and writing of shelter and NFI project proposals for donors, providing monitoring and evaluation information.
- Support the Shelter Project Manager in managing the implementation of shelter and NFI project activities to achieve project goals and objectives including implementing relevant indicators, monitoring and evaluation systems and frameworks (including ongoing market analysis and price monitoring where appropriate, and impact assessment methodologies) in addition to supporting mid-term reviews in accordance with Tearfund and donor requirements.
- Provide support in construction supervision, monitoring and construction quality control.
- Prepare design, drawings and BOQ for housing reconstruction at households level.
- Support project team to ensure effective management and timely implementation of work plans and budgets.
- As required to conduct monitoring and inspection visits to shelter and NFI project implementation areas and advise and support field staff, providing supervision, training, and guidance and monitoring.
- Ensure that project staff understand their individual and collective responsibilities for safety and well-being.
- Ensure that training in health, safety and security work place procedure are in place and that risk assessments, monitoring and evaluation and reporting of accidents is undertaken.
- Administration of workshops, trainings and meetings that are hosted as part of the project.
CORPORATE POLICY AND COMPLIANCE
- Promote understanding and compliance amongst project staff to security and health and policy, and any accidents or potential incidents are recorded.
- Coordinate the induction of project staff, ensuring their familiarity with Tearfund’s mandate, values, quality standards, policies and programme objectives and their individual responsibilities in upholding these standards and policies.
- In conjunction with the Finance Officer ensure project financial management is in accordance with Tearfund financial systems and policies.
- In conjunction with the Logistics Officer, ensure logistics systems are understood (procurement, transport, storage, communications, estate / buildings management, asset management etc) by project staff.
- As required provide supervision, guidance and monitoring for project staff, ensuring clarity over project plans and priorities and encouraging effective team work
- Ensure Tearfund’s performance management system is effectively implemented with objective setting, probationary reviews, regular catch-ups, 6-monthly performance appraisals and exit interviews carried out for project staff.
- Support the implementation of Tearfund’s staff development policy, including personal development planning, in a way that is consistent and transparent.
- Seek to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives, working independently and with other agencies to build local community acceptance of Tearfund and other humanitarian agencies.
- Build the capacities of selected local Tearfund partner organisations by providing advice / assistance in coordination with the Nepal Response Manager and Shelter & NFI Advisor.
- Assist in developing collaborative programmes with Integral Alliance, other agencies and national partners in accordance with country strategy.
- As requested attend relevant meetings workshops, conferences as required and keep informed of sector developments and key initiatives.
PART II: PERSON SPECIFICATION
JOB TITLE: Shelter Officer
- Civil Engineering degree or equivalent qualification in shelter related subject
- At least 2 years’ Experience of shelter related projects
- Project management
- I/NGO experience
- Experience in finance and logistics systems
- Analytical and problem solving skills
- Excellent English and Nepali written and verbal communication skills
- Computer literate (word/excel)
- Organisational and administrative skills
- Negotiation and representation skills
- Team player
- Understanding and sensitivity to cross cultural issues
- Flexible and adaptable to ever changing environments
- Ability to remain calm under pressure
- Strong organisational skills
- Willingness to travel and live in basic conditions
- Ability to deal well with local authorities and governmental processes.
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