TEAM/PROGRAMME: Logistics/ Program Operations
LOCATION: Country Office, Kathmandu
POST TYPE: National Contract
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invested over 75 million US dollars in 2016 to reach more children than ever before, through programmes in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.
The country programme now has a 3 year’s logistics strategy and all the supply chain activities are aligned within the strategy. The incumbent provides overall leadership and management of supply chain department of SCI Nepal. It is expected that the Senior Manager – Logistics will provide support across all field offices and will therefore need to travel at least 20% of his/her time.
The position is meant to provide overall leadership and management to the supply chain department for the country programme. The purpose of this position is to develop and review supply chain strategy and manage its delivery. The incumbent assume responsibility for internal and external coordination and collaboration, ensuring value for money approach across the supply chain functions, providing technical guidance to various functions (e.g. procurement, fleet, assets and warehouse, capacity building etc.). A key part of this role to provide necessary information and advices to the Senior Management Team as and when deemed necessary. The incumbent plays crucial role as the custodian of country logistics policies and procedure and identify necessary changes or customization while reviewing the policy annually.
KEY AREAS OF RESPONSIBILITY:
The Senior Manager- Logistics is responsible for but not limited within the below listed responsibility areas –
Technical/Functional Oversight and Management (approx. 50%)
- Exercise budgary and expenses approval authority as per Country Scheme of Delegation (SoD).
- Direct logistics budget management for approximately US$ 1 million.
- Custodianship for supply chain budget for approximately US$ 30 million.
- Ensure that the supply chain and logistics provide value added: Work closely with the program team to ensure that logistics and supply chain processes facilitate program implementation and achievement of results.
- Ensuring best value for money across the acquisition process, i.e. consolidated procurement plans, competitive acquisition, framework agreement, and others.
- Ensure framework agreements are in place and active well in advance of a given need
- Support procurement planning I the proposal development stage as well as follow up during the life of the award
- Provide review and opinions on an advisory role to the procurement committee.
- Lead the market assessment once in a year and ensure adequate market information inventory.
- Effective role play in dispute mitigation with internal and external parties.
- Prepare fleet replenishment plan along with cost and sourcing propositions.
- Ensure optimal level of utilisation of SCI and rented vehicles.
- Ensure proper commodity mobilisation in coordination with the programmes and budget holders.
- Ensure proper management including safety and security of SCI warehouses and stock hold positioned at various places across the country.
- Participate or designate to assist the partners for their bulk procurement or construction work in an advisory role.
Strategy (approx. 10%)
- Develop and maintain CO Nepal-Bhutan Supply Chain Strategy based on existing, prevailing and anticipated contexts and factors.
- Ensure appropriate sourcing strategy is undertaken across the acquisition process.
- Develop/improve fleet management strategy as to how organisation gets best benefits out of the fleet.
- Set up warehousing strategy to ensure budget holders are able to clear their commodities before the grant end dates.
- Carry out department’s progress and performance vis-à-vis set strategic objectives at least twice in a year
- Identify areas of improvement and ensure proper attention and investment is made in those improvement areas.
Coordination and Collaboration (approx. 15%)
- Work effectively with stakeholders at various internal and external level. (see point 1 under “technical/functional oversight and management)
- Attend inter-departmental meetings and discussions as departmental representative.
- Provide information, suggestions, recommendations and advices to Senior Management Team and other teams as and when deemed necessary.
- Closely work with Finance for BvA review, charging, recharging, closing, and various other issues when necessary. Ensure that procurement is reflected in BvAs and the finance tracker is up to date
- Closely work with Awards/program team and provide inputs for new proposal development, donor reporting and compliance issues. Participate in kick off meetings.
- Work with program and awards teams’ for Risk Matrix preparation and periodic revision.
- Liaison with Asia Regional Office and SCI Centre on logistics matters as necessary.
- Work with internal and external audit teams and provide necessary requisites.
- Work in coordinated approach with the vendors/suppliers/contractors/service providers. Handle disputes between SCI and vendors as the first point of arbitration.
- Plan for regular support schemes for distantly located teams, i.e. Field Offices in Nepal and National Office of Bhutan. Provide ad-hoc support as and when comes urgent.
- Participate in the Nepal Logistics Cluster. Provide technical inputs to partner organisations logistics policies, procedures and practices.
Knowledge Management (approx. 5%)
- Assist the team members in acquiring extended knowledge, techniques and tools in supply chain management.
- Organise and facilitate regular knowledge sharing sessions for the supply chain team members.
- Provide on the job and ad-hoc trainings to the team members.
- Creating opportunities for team members for appropriate external trainings and education schemes.
Leadership and Management (Approx. 10%)
- Set oneself as exemplary to the team members.
- Create a ‘team’ environment and ensure a team approach is in place to achieve organisation’s and team’s goal and objectives.
- Conduct performance management per HR schedule to the people under direct line management and assist them to identify their appropriate and measurable performance objectives. Hire and fire staff as appropriate, depending on funding, performance and need.
- Provide mentoring and coaching to the team members.
- Contribute to team members’ interpersonal development, e.g. communication, emotional management, working with others, etc.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Master’s in Business/Public Administration, Economics, Supply Chain Management or any other relevant discipline (essential) Professional License/Certification in Supply Chain/Logistics (preferred).
- 7 years of relevant work experience