POST TYPE: National
CHILD SAFEGUARDING: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
This position’s main responsibilityy is to ensure that Save the Children’s partners in Nepal receive quality and timely training on SC policies and practices as well as training on construction, general management and project management. The project will start in September 2016 and end in April 2017 and will cover partners working in both earthquake affected areas as well as non-earthquake affected areas. The project has a budget of approximately 200K GBP and is focused on up to 14 partners. There is also a construction component. Coordinate with the senior construction advisor on the construction training component. S/he will have budget responsibility, must submit detailed implementation plans, support 2 project coordinators and ensure timely reports and deliverables.
- General: Provide overall management of project, including implementation plans, meeting indicators, and liaising with EQ and non-EQ staff
- Partner Management: Liaise directly with the indicated partners to identify needs, confirm details for all trainings, establish relationships with partners, follow up after trainings, and ensure quality learning environment
- Budget Management: ensure budgets Adhered to and respected
- Staff Management / Coordination: Manage 2 partnership coordinators who will help with the implementation of this project
- Representation: Represent Save the Children professionally and with integrity to partners
- Documentation: Ensure entire process is documented, materials are created and shared
- Reporting: Ensure all donor reports meet time and quality standards
- In close coordination with the Field Managers, Thematic Specialists/Advisors and Thematic Coordinators & Officers the incumbent will ensure timely, high quality and results oriented program.
KEY AREAS OF ACCOUNTABILITY:
Planning & Budgeting
- Ensures project is properly budgeted, detailed implementation plan is adhered to and finances are in order
- Ensures appropriate fund allocation and expenditure on a monthly basis and take corrective measures by revisiting plans and communicating timely with Thematic Coordinators and project team.
- Reviews the project’s BVAs and transaction reports and report on any glitches identified in comparison to the Country Offices sent Program BVA.
- Has 5K signing authority to ensure project is completed on time with no financial bottlenecks
- Coordinates with Thematic Specialists for technical assistance as required.
- Identifies which partners we need to work with and in what areas
- Develops relevant materials, translated into Nepali
- Hires relevant and appropriate consultants and facilitators when necessary
- Travels to the field regularly to participate in and oversee trainings
- Established quality benchmarks and MEAL plan for project
- Ensures that all action plans developed after project reviews, evaluations and assessments are followed up and completed by respective themes on time.
- Identifies strengths and improvement areas of staff members and partners for quality delivery of the projects and comes up with plans to improve such gaps
Programme Operations & Management
- Ensures programmatic and financial accountability including tracking of program progress and budget expense in the use of funds and achievement of all related projects
Innovation and Scale
- Identifies best practices for partner development
Documentation & Reporting
- Is responsible for timely and quality reports preparation,
- Coordinates with Technical Advisors and Program Specialists and project focal points including MEAL, to ensure effective monitoring, evaluation and documentation of program activities and best practices.
- In close consultation with Technical Advisors and Program Specialists, take initiatives in generating information that are required to add values in on-going programmes or for the programmes visualized for future
- Ensure proper documentation of the project including and not limited to learning, lessons learned, best practices, case studies, in coordination with Media and Communication.
- The fundamental role of this position is to train partners and then follow up to ensure that they have learned what was being taught.
- Supports and is responsible for the partnership in terms of compliance, , identification of capacity gaps and recommends for improvements.
Representation and Networking
- Collaboration and coordination with partners
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages team members to do the same
- Widely shares their personal vision for Save the Children, engages and motivates team members
- Future orientated, thinks strategically.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Masters’ Degree or equivalent in relevant sector related to the humanitarian and development sectors
- Minimum of 5 years’ (3 years for GSI group) work experience of emergency and/or development work, and an understanding of relevant issues, especially in program/grants management.
- Experience working through partners for project implementation and/or strategic planning
- Prior experience in working with NGOs/civil societies and government counterparts
- Basic accounting and bookkeeping skills.
- Good report and written skills and spoken English is essential.
- Diplomacy, tact and negotiation skills.
- Good interpersonal skills including verbal and written communication skills.
- Strong multi-tasking and organizational skills