The Sales Executive (Building Materials) will perform a variety of routine order entry including, creating quotes, sales, rental, and purchase orders. Producing picking and delivery tickets. Ensuring proper pricing on orders and maintaining stock levels. The ideal candidate will be able to quickly and efficiently source a wide array of construction materials and equipment while ensuring the inventory is properly received and accurately invoiced. Associate is required to complete these tasks in accordance to company SOP.

If you are a proven performer who enjoys working on collaborative teams, thinking outside the box and exceeding expectations, you may qualify for an exciting and rewarding career at Liberty.

Responsibilities:

• Create sales, rental and purchase orders in our software system.
• Prepare pick tickets and delivery tickets in a timely fashion.
• Maintain accurate inventory counts and verify availability of needed stock.
• Prepare material and rental quotes for the Project Management Team and ensure proper coding of invoices.
• Performs follow-up to ensure timely shipment of materials and customer satisfaction.
• Manage all vendor back-up, and match to billing, as required.
• Field calls and take orders from Ops Team and every now and then jobsites.
• Prepare orders for shipment in accordance with the pick ticket and customer requirements.
• Notify the Supervisor of shortages, problems or issues with fulfilment.
• Maintain product stock in work area.
• Receive and unload incoming material and compare information on packing slips with purchase orders to verify accuracy of shipment.
• Inspect shipments for damages, loss, or defects, and notify the Supervisor of findings.
• Responsible for accurately receiving, reporting, and distributing purchased items
• Operate dolly, pallet jack, and/or forklift in loading and unloading material and equipment.
• Ensures all aspects of communication and delivery updates to the project and operation teams. Also ensures products are delivered on time and in full within budget, while also creating a culture of excellence through continuous improvement and the achievement of high performance.
• Sets inventory metrics, to include on-time supplier delivery, quality standards, inventory volumes, communication of standards to suppliers.
• Attend weekly meetings and provides material/dollar delivery statuses to the Operations Team.
• Handles time entry for warehouse GR employees and drivers.
• Maintains and tracks company vehicle mileage, also establishes accountability and tracking of damage per use.
• Purchases all warehouse and general requirements materials. Creates purchase orders and enters it into construction management software with each item purchased.
• Ensures the usage of 3rd party same day delivery cycles are achieved and communicated with Ops team.
• Works with management team to identify project equipment needs, orders equipment and schedules timely delivery to the project site.
• Coordinates short-term third-party equipment rentals with Vendors/Contractor/Ops.
• Creates all billing documentation from billing sheets, obtains signed documentation from all Warehouse deliveries.
• Obtains multiple pricing from vendors for materials and equipment. Creates new vendor accounts. Orders all material, including cranes, booms, and scissors.
• Effectively communicates with vendors, contractor, labour project manager, and management team in person, by email and phone to answer questions and meet project/job requirements.
• Performs Office Management tasks as required including, but not limited to, supply orders, employee expense reports, and new hire Personal Protective Equipment (PPE) kits.
• Coordinate and participate in emergency management efforts.
• Other duties as assigned.

Working Conditions:

Construction jobsite and warehouse conditions, which include exposure to high temperatures; cool/cold temperatures; weather conditions, and loud noises. Some general office and construction trailer working conditions. Job site walking.

EEO Statement:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

Main Responsibilities :

• Client reception, visits, and advice: Meet and greet clients in the showroom, understand their needs, make presentations and advise them on products and solutions suiting their needs. With the support of the technical team, prepare designs and pricing for Furniture's.
• Client Quotations and order booking: Prepare the quotations according to the clients’ needs and specifications, send them to the clients and negotiate and follow-up with them till closing the deal.
• Invoicing and Delivery: Conduct and handle payments from clients, follow up with the technical department for orders and delivery to the clients in line with the specifications and timeline established. If needed, solve issues on site during the delivery.
• Client Relationship Management: Build close and good relations with potential and existing clients, and do a proper follow up. Be the contact person for the client. Resolve efficiently potential problems with clients and coordinate internally for the appropriate solutions.
• Client database update: Provide the appropriate information to update client database.
• Payment terms, policies and procedures: Follow strictly the terms and conditions of sales in line with the company’s policy frame and procedures; make recommendations about procedural/policy changes and improvements.
• Administration services and reporting: Ensure all documentation related to the clients is recorded and filed correctly; Prepare regular reports to be discussed with the management, and participate to internal sales and management meetings.