About the job

Overview

The Record Keeper plays a critical role in the management and organization of documentation within the company. This position ensures that all records are accurately processed, stored, and retrieved in compliance with internal policies and legal regulations. As the individual charged with maintaining the integrity of vital company documents, the Record Keeper is essential to promoting efficiency, preserving legal protections, and facilitating information flow across departments. In today’s data-driven environment, effective record-keeping strategies not only streamline operations but also bolster organizational transparency and accountability. The Record Keeper collaborates with various departments to ensure information accuracy and is fundamental in responding to inquiries regarding document retrieval or modification. This position requires a strong commitment to confidentiality and ethical handling of sensitive information, making it indispensable for any organization in safeguarding its operations and upholding trust.

Key Responsibilities

• Maintain and organize records efficiently and securely.
• Input and update records in databases as required.
• Ensure compliance with data management policies and legal regulations.
• Retrieve documents and provide them promptly upon request.
• Review and analyze records for accuracy and completeness.
• Implement and execute effective filing systems.
• Prepare reports and summaries as needed for management.
• Conduct audits of records to ensure proper management.
• Train staff in effective record-keeping practices.
• Address inquiries regarding record management from internal and external stakeholders.
• Monitor record retention schedules, ensuring timely disposal as appropriate.
• Assist in the development of record-keeping policies and procedures.
• Maintain confidentiality of sensitive information at all times.
• Provide support during inspections by regulatory bodies.
• Collaborate with IT to improve data management systems.

Required Qualifications

• High school diploma or equivalent; additional education in office administration preferred.
• Proven experience as a Record Keeper or in similar roles.
• Strong proficiency with Microsoft Office Suite and data entry software.
• Familiarity with computer databases and record-keeping software.
• Understanding of legal requirements for record-keeping.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving skills.
• Ability to handle sensitive information with discretion.
• Effective communication skills, both verbal and written.
• Basic knowledge of data analysis techniques.
• Experience with auditing processes is an advantage.
• Ability to work independently and as part of a team.
• Time-efficient with a strong sense of productivity.
• Willingness to adapt to new technologies and processes.
• Knowledge of archival methods is a plus.
• Commitment to continuous learning and improvement.

Skills: team collaboration, microsoft office suite, time management, problem-solving skills, communication skills, data analysis, problem-solving, effective communication, organizational skills, legal compliance, attention to detail record-keeping software, record management, data entry, auditing processes, data management