Receptionist Job Description for a Construction Company:

Position: Receptionist Department: Administration

Job Summary: As the receptionist , you will play a vital role in creating a positive first impression for clients, partners, and visitors. Your responsibilities will encompass managing the front desk, assisting with administrative tasks, and facilitating effective communication within the company.

Key Responsibilities:

• Welcome and greet clients, vendors, and visitors in a professional and courteous manner.
• Answer and direct incoming calls to appropriate personnel and departments.
• Manage the reception area, ensuring it is tidy, organized, and well-presented.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist in scheduling appointments, meetings, and conference room bookings.
• Collaborate with various teams to ensure seamless office operations.
• Maintain office supplies inventory and place orders when necessary.
• Assist in updating and maintaining employee and client databases.
• Provide general administrative support, including filing, data entry, and photocopying.
• Support special projects and events as required.

Qualifications and Skills:

• High school diploma or equivalent; additional administrative training is a plus.
• Exceptional verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Proficiency in using office equipment, including computers, phones, and printers.
• Ability to multitask and handle a fast-paced environment.
• Customer service orientation and a friendly demeanor.
• Basic knowledge of construction industry terminology is advantageous.
• Familiarity with Microsoft Office Suite and other relevant software.
• Professional appearance and interpersonal skills.
• Previous receptionist or administrative experience in a construction-related setting is preferred.

Two Wheeler - Mandatory