About the job

About Company:

MSIPL is a diversified technologies company involved in the representation, distribution, integration, manufacturing, installation, repair and service. MSI offers a broad range of services to complement its business using a variety of sources. These services include Design, Engineering, Procurement, Supply, Fabrication, Assembly, Testing, Inspection, Quality Control, Installation, Repair, Maintenance, Overhaul, Start-Up, Commissioning, Training, Warranty and After-Sales Spare Parts and Service Agreements.

Job Description:

As a Purchase Associate, your primary responsibility will be to manage and execute the procurement of goods and services necessary for our projects and organization. You will play a crucial role in negotiating with suppliers, transport providers, and other stakeholders to secure favorable terms for goods and services within specified timelines. Building strong relationships with vendors and suppliers to ensure reliable, consistent, and high-quality products at competitive prices will be essential.

What you will do:

• Research potential vendors, and compare and evaluate offers to determine the best combination of quality, price, and delivery time.
• Negotiate contract terms and pricing with vendors to secure advantageous terms for the organization.
• Track orders and ensure timely delivery, resolving issues related to delivery times, quantities, and quality.
• Review the quality of purchased products to ensure they meet the organization's standards.
• Enter order details, including vendor information, quantities, and prices, into the internal database accurately.
• Maintain and update records of purchased products, delivery information, and invoices.
• Prepare reports on purchases, including cost analyses and performance metrics.
• Coordinate with store and engineering departments to place orders and ensure proper storage of purchased items.
• Attend trade exhibitions and conferences to stay informed about industry trends and new products.
• Analyze and interpret data to inform procurement decisions and strategies.
• Manage and execute procurement processes for goods and services required by projects/organizations.
• Negotiate with suppliers, transport providers, and other stakeholders to achieve fair deals within specified timelines.
• Establish strong working relationships with vendors, suppliers, and manufacturers to ensure reliable and high-quality products at competitive prices.
• Regularly follow up with suppliers, transport providers, banks, and other stakeholders to ensure timely execution of procurement activities.
• Maintain comprehensive purchase documentation, both digital and manual, ensuring accuracy and compliance.
• Possess knowledge of Letters of Credit (LC), Telegraphic Transfers (TT), and other payment methods, as well as Custom Tariff (HSN and Duty Calculation).
• Perform any additional duties as assigned by senior management.

What you need to have:

• Bachelor’s degree (Preferably in Management).
• 6 months to 3 years of experience in a similar field.
• Strong Accounting, Inventory & reporting skills.
• Knowledge of Procure to Pay process and vendor sourcing practices (researching, evaluating, and liaising with vendors).
• Basic knowledge of purchase & supply chain procedures (RFQs, mode of shipping, bills of materials, etc.).
• Experience with procurement software or ERP systems.
• Proficient in Google Suite and Microsoft Office.
• Strong organizational, critical thinking, and communication skills (English, Hindi & Nepali).
• Ability to multitask, organize, and prioritize work.
• Ability to perform in teams, handle pressure, and willingness to learn.