TITLE: Program Finance Officer
UNIT: Nepal Office
REPORTS TO: Finance & Admin Manager & Program Manager (CSM)
SUPERVISES: Program Finance Associate
LOCATION: Butwal and Janakpur (one each)

1. SUMMARY OF RESPONSIBILITIES

The program finance officer at The Asia Foundation (the Foundation)provincial office will be managing assigned donor portfolio(s), including compliance with The Asia Foundation (the Foundation)and donor policies, rules and regulations, financial record keeping, and program cash flow for assigned portfolio(s).This position also monitors the financial management of grantees under the portfolio.

2. RELATIONSHIPS

Internal

Contact with all staff within the Foundation’s Kathmandu and provincial offices.

External

Contact with donors, grantees, independent contractors, and banks.

3. REQUIREMENTS

Education

Bachelor’s degree in management, commerceor accounting

Experience

Five yearsof administrative and financial management experience, preferably with donor-funded international development organizations/projects.In the case of Master’s degree, three years of relevant experience will suffice. Experience in working and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations, and experience with USAID/USG financial reporting requirements is desirable.

Other

Excellent communication and interpersonal skills in English and Nepali, and the ability to harmoniously interact with people from diverse cultural and professional backgrounds. Advanced computer skills(Microsoft Windows, Word, Excel, PowerPoint, Outlook, Internet). Willingness and ability to travel to project sites within Nepal

4. JOB DUTIES AND RESPONSIBILITIES

General Accounting and Financial Management

• Conduct due diligence of grantees and prepare due diligence reports
• Review grantee budgets for accuracy and reasonableness.
• Draft, review letters and amendments of grants and contracts and process for grant number, ensuring all required contractual terms and conditions are included.
• Ensure timely submission of financial reports from partners, verify financial reporting for accuracy and completeness resolve any outstanding issues, prepare review reports.
• Conduct regular field visits/office site visits to partner organizations to inspect financial control systems and verify bills and vouchers and prepare reports for corrective measures.
• Provide support to the Finance and Grant Unit to implement any new financial control measures and conduct financial management training to The Foundation and its partner’s staff.
• Communicate with team members of the Finance and Grants unit on weekly fund requests, banking, and payment issues.
• Update Sub award Management System (SMS) and Procurement Management System (PROMS) on timely manner and  review grant files for complete documentation. Conduct PIMS  and  EPLS checkson grantees and vendors.
• Support Program Finance& Admin Manager to prepare periodic financial report as per donor requirement.
• Consult with program colleague on program budget matter for assigned portfolio, support Program Finance and Admin Manager and Provincial Program Manager to oversee effective budget planning, develop and implement budgeting and financial reporting process to
• Coordinate with Program Finance & Admin Manager in preparing and submitting VAT reports to USAID for reimbursement from the IRD office on a periodic basis.
• Review and analyze monthly project Cognos reports and monthly spending projections for assigned portfolio.
• Ensure all document retention requirements are met across various departments, i.e.,procurement, grants, logistics, inventory management, and technical/delivery.
• Contribute  to the preparation  of  internal  and  external  audits,  support  responses,and  actions to internal audit comments.
• Coordinate on a regular basis with Finance & Admin Manager and Provincial Program Manager.

Other

Any other tasks assigned by Supervisor, Country Representative, or designate.