UNIT: Nepal Office
REPORTS TO: Program Finance & Admin Manager
SUPERVISES: N/A

1. Summary Of Responsibilities

The program finance officer at The Asia Foundation (the Foundation) will be managing assigned donor portfolio(s), including compliance with The Asia Foundation (the Foundation) and donor policies, rules and regulations, financial record keeping, and program cash flow for assigned portfolio(s). This position also monitors the financial management of grantees under the portfolio.

2. Relationships

Internal

• Contact with all staff within the Foundation’s Kathmandu and provincial offices.

External

• Contact with donors, grantees, independent contractors, and banks.

3. Requirements

Education

Master’s degree in finance, business administration, or accounting from a recognized university preferred. Bachelor’s degree in management, commerce, or accounting, or substantial related experience as a minimum.

Experience

Five years of administrative and financial management experience, preferably with donor-funded international development organizations/projects. Experience in working and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations, and experience with USAID/USG financial reporting requirements is desirable. 

Other

Excellent communication and interpersonal skills in English and Nepali, and the ability to harmoniously interact with people from diverse cultural and professional backgrounds. Advanced computer skills (Microsoft Windows, Word, Excel, PowerPoint, Outlook, internet). Willingness and ability to travel to project sites within Nepal

4. Duties And Responsibilities

General Accounting and Financial Management

• Conduct due diligence of grantees and prepare due diligence reports
• Review grantee budgets for accuracy and reasonableness.
• Draft, review letters and amendments of grants and contracts and process for grant number, ensuring all required contractual terms and conditions are included.
• Ensure timely submission of financial reports from partners, verify financial reporting for accuracy and completeness resolve any outstanding issues, prepare review reports. 
• Conduct regular field visits/office site visits to partner organizations to inspect financial control systems and verify bills and vouchers and prepare reports for corrective measures.
• Provide support to the Finance and Grant Unit to implement any new financial control measures and conduct financial management training to The Foundation and its partner’s staff.
• Communicate with team members of the Finance and Grants unit on weekly fund requests, banking, and payment issues.
• Update Subaward Management System (SMS) and Procurement Management System (PROMS) on timely manner and review grant files for complete documentation. Conduct PIMS and EPLS checks on grantees and vendors. 
• Support Program Finance & Admin Manager to prepare periodic financial report as per donor requirement. 
• Consult with program colleague on program budget matter for assigned portfolio, 
• Support Program Finance and Admin manager to oversee effective budget planning, develop and implement budgeting and financial reporting process to meet financial management, forecasting as per USAID award reporting requirement. 
• Review and analyze monthly project Cognos reports and monthly spending projections for assigned portfolio.
• Prepare monthly requests for payment (RFP) for grantees.
• Ensure project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID.
• Ensure all document retention requirements are met across various departments, i.e. procurement, grants, logistics, inventory management, and technical/delivery.
• Contribute to the preparation of internal and external audits, support responses, and actions to internal audit comments.
• Coordinate with Finance & Admin Manager  

Other

• Any other tasks assigned by Supervisor, Country Representative, or designate.