The Program and Administrative Associate supports in administrative and logistical aspects of the project and FHI 360 Nepal Office. This role involves collaborating with program and administrative teams to plan and organize events, meetings, workshops, and training sessions, as well as managing logistics and travel arrangements for project staff.

Key Responsibilities

• Provide administrative and logistic support to the project for organizing internal and external events, meetings, workshops, and trainings.
• Prepare procurement requisitions and purchase orders to obtain necessary signatures and approvals ensuring adherence to FHI 360 Nepal procurement policy.
• Process expense authorization of project staff and visitors. Arrange hotel reservation, airline ticketing, vehicle rental and assist in travel as per FHI 360 travel policy.
• Manage project inventory including preparation of inventory report as per donor requirement.
• Liaise with external organizations to arrange meetings, workshops and other events as appropriate.
• Liaise with administrative staff within FHI 360 Nepal Office for any project specific plans and activities.
• Support in consultancy management process.
• Provide timely support for management of office building operations (for instance, electricity, drinking water, communications, maintenance and repair of office equipment, furniture, among others).
• Deliver any other tasks as requested by the program/ technical team.
• Perform other duties as assigned by the supervisor.

Requirements

• Bachelor's degree in business administration or social sciences or any relevant field with one year of relevant work experience in program and administrative support or intermediate degree with three to five years of relevant work experience.
• Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office- and program-related activities and events as well as administrative and financial support functions.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
• Excellent oral and written English and Nepali including documentation skills.