Vaidya Holdings

Agriculture, Forestry, Fishing and Poultry

Procurement Officer

Views: 1054|Published on: Aug 20, 2025|

Commercial / Logistics / Supply Chain

+1 more

Mid Level

Full Time

Vacancy: 1

Corporate Office, Bharatpur, Chitwan|

Experience: More than 3 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Department: Administration
Reporting To: Finance Controller / Production GM / CFO

Job Purpose

To manage centralized procurement of feed raw materials, farm consumables, veterinary medicines, vaccines, equipment, and piggery supplies across multiple units. The role ensures cost-effective purchasing, supplier management, timely availability of goods, and strict compliance with company policies and biosecurity standards.

Key Responsibilities

1. Procurement Planning & Strategy

Consolidate requirements from poultry farms, piggery units, and vet medicine division into a centralized procurement plan.
Develop annual/quarterly/monthly procurement schedules for feed ingredients, medicines, vaccines, equipment, and consumables.
Identify opportunities for bulk purchase discounts and cost savings.
Ensure procurement aligns with budget limits and financial policy.

2. Supplier Management

Identify, evaluate, and register reliable suppliers for feed, medicines, vaccines, piggery inputs, and equipment.
Negotiate pricing, credit terms, and long-term contracts.
Maintain supplier database with performance evaluation records (quality, timeliness, service).
Ensure suppliers comply with quality, legal, and biosecurity standards.

3. Purchase Process Management

Prepare and float RFQs/RFPs (Request for Quotation/Proposal) as per requirements.
Conduct comparative analysis of quotations and recommend best value procurement.
Ensure purchase orders (POs) are issued with proper authorization.
Track order confirmations, deliveries, and ensure timely receipt of goods.

4. Inventory & Store Coordination

Coordinate with central storekeeper for stock levels and reorder points.
Implement just-in-time (JIT) supply approach where feasible.
Monitor expiry dates for medicines and vaccines to minimize wastage.
Ensure FIFO/FEFO compliance in collaboration with stores.

5. Compliance & Documentation

Maintain complete records of purchase requisitions, supplier quotations, approvals, and purchase orders.
Ensure all procurement complies with company policy and audit standards.
Assist in internal and external audits by providing procurement documentation.
Ensure compliance with taxation (VAT, customs duties, import regulations).

6. Reporting & Analysis

Submit weekly/monthly procurement status reports (orders placed, pending, delivered, savings achieved).
Provide cost analysis of poultry feed ingredients, piggery supplies, and medicines.
Highlight risks such as price volatility, supplier dependency, and stockouts.
Recommend cost-saving measures and vendor development strategies.

Key Performance Indicators (KPIs)

Cost savings achieved through negotiation/bulk purchase.
Timeliness of procurement vs. demand (zero stockouts).
Supplier on-time delivery rate (>95%).
Compliance with procurement SOP & financial policy.
Reduction in expiry-related wastage of medicines/vaccines.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 3 years

Other Specification

Bachelor’s degree in Management, Supply Chain, Agriculture, or Veterinary Science.
3–5 years’ experience in procurement/supply chain (agribusiness, poultry, piggery, or veterinary preferred).
Knowledge of feed raw materials, livestock inputs, medicines, and vaccines.
Strong negotiation and vendor management experience.
Proficiency in ERP/Inventory Management Systems.

Skills & Competencies

Strong negotiation and analytical skills.
Understanding of livestock & poultry production requirements.
Knowledge of import procedures (if sourcing raw materials internationally).
Excellent communication and coordination skills.
High integrity, transparency, and adherence to financial discipline.
Advanced skills in MS Excel, reporting, and ERP systems.

Salary: As per company Policy

Skills Required

Required skills for this job

Negotiation

Inventory Management

Vendor Management

MS Excel

ERP software

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Sep 04, 2025

About the organization

Vaidya Holdings

Agriculture, Forestry, Fishing and Poultry

Kathmandu

Vaidya Holdings is a diversified company specializing in agriculture, forestry, fishing, and poultry. Committed to sustainable practices, the company focuses on producing high-quality products while supporting environmental stewardship and community development.

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