FHI 360 Nepal
NGO / INGO / Development Projects

FHI 360 is a global organization that mobilizes research, resources, and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks, and achieve thriving futures.

FHI 360 has been working in Nepal since 1993. Together with the Government of Nepal (GoN), civil society, and the private sector, FHI 360 works collaboratively in the areas of HIV, family planning (FP)/reproductive health (RH), health security, antimicrobial resistance, nutrition, COVID-19 response, procurement, and supply chain management, local capacity strengthening, civil society and media strengthening, governance reform and the environment and climate change.

We request applications from qualified Nepali citizens for the positions mentioned below.

Procurement and Supply Chain Management Officer

Views: 1976 | This job is expired 3 years, 8 months ago

Basic Job Information

Job Category	:	NGO / INGO / Social work
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Kathmandu
Offered Salary	:	Negotiable
Apply Before(Deadline)	:	Aug. 30, 2021 17:00 (3 years, 8 months ago)

Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than or equal to 3 years

Other Specification

Bachelor's degree in Management or Pharmacy or related Social Science(s) with at least 3 years of experience in warehouse/store management of pharmaceutical and/or health products
Pharmacology and/or experience of working in a COVID-19 response, pharmaceutical company or in government commodities supply chain management will be an asset
Self-initiator and ability to work independently on several tasks with minimal supervision
Excellent oral and written English and Nepali skills
Familiarity and experience in health supply chain management in Nepal
Ability to work independently on several tasks with minimal supervision and ability to work with multiple stakeholders
Knowledge of USAID procurement and contracting regulations
Knowledge of word processing and familiarity with databases, including spreadsheets, and word processing

Job Description

Responsible for all necessary procurement and supply chain management of COVID-19 emergency response (C19 ER) commodities, HIV commodities (STI, OI and HIV drugs, HIV test kits, and clinic supplies) for EpiC Nepal. Provide technical support on logistics to the National HIV Program. Procurement and Supply Chain Management Officer will work closely with Management Division, Department of Health Services (DoHS) and other relevant departments/divisions/centers/sections of MoHP for COVID-19 ER; National Center for AIDS and STD Control (NCASC) and National Public Health Lab (NPHL) for availability, safety and security of commodities.

Key Responsibilities

Provide support in preparing specification of the necessary commodities.
Provide support in procurement of the necessary commodities with close coordination with Administration Department/government agencies.
Provide support in preparing necessary documents and follow-up with the Ministry of Health, Department of Drug Administration and other relevant government agencies for import permission and exemption of Tax/VAT/import duties of HIV commodities.
Timely arrange storage space for receiving the commodities, so that the commodities can be stored following good storage practice.
Cross verify the quantities received against a final purchase order and report any discrepancies on time. Inspect the commodities and report any visible damages on time.
Compile and review bi-monthly supply/distribution plans for proper and timely distribution of the commodities to Implementing partners with coordination with concerned government agencies
Package/Check commodities for distribution properly so that there is no quality deterioration during their transportation until they are received by the implementing partners.
Prepare required documentation for the handover of the commodities.
Regularly monitor the stock status of the IPs for replenishment as well as ensure that the commodities are stored in accordance with the required storage conditions. Ensure implement FEFO systems as necessary at the implementing partners.
Manage/maintain logistics files, assuring that all required documentation/approvals are kept properly for easy retrieval.
Timely record all transactions of the commodities that are in stock at country office store and ensure the accuracy of the recordings.
Support Sr. Procurement and Supply Chain Management in inventory analysis and tracking.
Monitor logistics management of commodities in the implementing partners to ensure availability of the required commodities and report the findings to the concerned units with regular follow-ups.
Manage proper disposal procedures and documentation of expired/and unusable health commodities.
Support in preparing monthly, quarterly and annual logistics reports as per requirement/ request.
Coordinate with all Departments/units in the organization for smooth operation of supply chain of the commodities.
Support in capacity building of implementing partners in terms of logistics and supply chain management.
Perform any other task assigned by Country Director or Deputy/Project Director or supervisor.