Chay-Ya Nepal
NGO / INGO / Development Projects

Chay-Ya Nepal is an association for Poverty alleviation and development of educational and health services. Since its establishment, CYN is working closely with rural communities in Nepal. The project activities include education for children, building basic health care systems, enhancing water sanitation and hygiene (WASH), environmental conservation, entrepreneurship development and immediate humanitarian relief. For more information visit: www.chay-ya.org

Admin and Logistic Officer

Views: 691 | Apply Before: 6 days, 2 hours from now

Basic Job Information

Job Category	:	General Mgmt. / Administration / Operations > Logistics, Purchase/ Procurement
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Kathmandu
Offered Salary	:	Not Disclosed
Apply Before(Deadline)	:	Jul. 22, 2025 23:55 (6 days, 2 hours from now)

Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than 3 years
Professional Skill Required	:	Negotiation Data Analysis Supply Chain Management Market Research Inventory Management Strategic Sourcing

Other Specification

Bachelor’s degrees in Business Administration, Logistics, Supply Chain Management, or a related field.
Minimum 3 years of relevant experience in procurement and logistics, preferably in the development or humanitarian sector.
Strong knowledge of procurement processes, inventory control, and logistics principles.
Proficiency in MS Office applications (Word, Excel, Outlook).
Excellent negotiation, organizational, and communication skills.

Competencies:

High level of integrity and accountability
Strong attention to detail
Ability to work under pressure and meet tight deadlines
Team player with a proactive and solution-oriented mindset
Willingness to travel to project sites if required

Note: Candidate must have a 2-wheeler vehicle with a valid license.

Job Description

The Procurement and Logistic Officer is responsible for the timely, cost-effective procurement of goods and services, and for managing logistics and supply chain activities, ensuring compliance with organizational policies and donor requirements. The role ensures that procurement and logistics are conducted efficiently to support smooth operations and program implementation.

Key Responsibilities:

A. Procurement:

Develop and implement procurement plans in coordination with program and operations teams.
Source, negotiate, and purchase goods and services in accordance with procurement policies and procedures.
Prepare and issue Request for Quotations (RFQs), Purchase Orders (POs), and contracts.
Maintain accurate records of all procurement processes, including bid evaluations and selection justifications.
Monitor supplier performance and ensure timely delivery of goods and services.
Ensure proper documentation, transparency, and compliance with donor and organizational guidelines.

B. Logistics and Asset Management:

Oversee transport and logistics operations including movement of goods and personnel.
Coordinate the receipt, inspection, storage, and dispatch of goods.
Maintain inventory and stock records of supplies, materials, and assets.
Organize and supervise loading/unloading, warehousing, and distribution activities.
Ensure that logistics procedures align with safety, security, and efficiency standards.

C. Administrative and Reporting:

Maintain procurement and logistics tracking tools and regularly update them.
Prepare regular reports on procurement status, stock levels, and logistical activities.
Support internal and external audits by ensuring proper documentation is in place.
Collaborate closely with finance, admin, and program teams for smooth coordination.
Oversee daily office operations, including managing supplies and equipment.
Support HR functions such as attendance tracking, ID cards and record-keeping.
Coordinate meetings, events, and workshops, including scheduling and minute-taking.
Facilitate effective internal and external communication and respond to information requests.
Assist in implementing administrative and HR policies and maintaining organized documentation.