Procurement and Human Resources Associate

Type: Fixed Term for one year with the possibility of extension
Number of Positions : 1
Location: Kathmandu

Job Summary:

The Procurement and Human Resources Associate conducts a wide range of diverse procurement and human resources functions to support the Ipas Nepal program delivery. This role involves independently dealing with staff, consultants, vendors, service providers for the delivery of goods and services to be procured for effective program implementation.

Key Responsibilities:

• Ensure strict compliance with Ipas procurement policy, and human resources policy standard operating procedures, for internal control compliance
• Assist in implementing policies, procedures, rules, and regulations for country staff in compliance with local labor law
• Conduct human resources and procurement functions using ERP/Workday system
• Develop procurement projection plan in close coordination with program units
• Provide day to day support on managing key procurement tasks on vendors and service providers screening and selection
• Prepare vendor database, empanalment and enter into long term agreement for recurring services and goods
• Prepare and issue purchase orders and contractual agreements with consultants, service providers and vendors
• Verify goods delivery and payment invoices documents for final payment
• Maintain hard copy filing system on the procurement documents for internal compliance and audit
• Orient on the human resources policies, procedures, laws, and standards to new and existing employees
• Prepare job advertisements, request for proposal advertisements
• Prepare, update employment records related to hire, transfer, promotion, and termination
• Process for proper filing system on staff and consultants’ documents
• Monitor and coordinate for professional development programming
• Monitor employee time sheets and leave records
• Help to maintain employee benefits coverage and claims on medical insurance
• Focal point for vehicle rental for staff and consultants travels to the districts
• Perform other related duties as required

Qualification and Experience Requirements:

• Candidate with Master’s degree is preferred, or with Bachelor’s degree in Business Administration, Public Administration, Human Resources or any other relevant field of study
• Must have at least 4 years or more relevant professional experience in human resources, procurement, logistics and administration work
•  Experience in using various computer applications such as word, excel, power point, email and internet
• Must be detailed oriented and well organized, efficient and able to meet deadlines
• With good oral and written communication skills in both English and Nepali
• Candidate with work experience in the development sector/INGO will be preferred