Position Title: Personal Assistant to CEO
Line Manager: CEO
LOE: Full-time from appointment in February 2021 to 31 March 2022

Background:

The Investment Board Nepal (IBN), established in 2011, is a high-level institution under the chairmanship of the Right Honourable Prime Minister for attracting and facilitating private investment including FDI and revitalizing Public Private Partnership (PPP) in Nepal. IBN functions as a central fast-track government agency to facilitate economic development in Nepal by creating an investment-friendly environment, mobilizing and managing domestic as well as foreign investments.

The Public Private Partnership and Investment Act, 2019 (PPPIA) empowers IBN to a) formulate policies on PPP and facilitate private sector investment for infrastructure projects; b) identify, select and prioritise viable projects to be implemented via PPP and private investment arrangements; c) approve project investment with project costs above Rs. 6 billion, or hydropower or energy related projects above 200 MW; d) conduct the appropriate preparatory studies for approved projects; and, e) provide recommendations to the Government to make available financial or non-financial incentives and facilities. Similarly, IBN is responsible for implementation, monitoring and evaluation of projects in its portfolio, the establishment and operationalization of a ‘one-stop-service centre’, coordination and collaboration with relevant stakeholders to promote Nepal as a competitive investment destination for FDI, among others.

The provisions of the Act require the Office of the Investment Board (OIBN) to identify, select and prioritise viable projects. Ultimate responsibility for the management of OIBN falls under the Chief Executive Officer’s (CEO) office. A Personal Assistant (PA) is required to support CEO to support his weekly/daily programme of commitments, his communications and interactions with IBN’s Board, its stakeholders, partners and guests. Confidentiality, dedication to the completion of tasks and good communication skills are essential requirements in the position of PA to CEO.

The PA will report to the CEO IBN, but be accountable to the APPIIC Team Leader for performance management matters. 

Scope of Work:

His/her responsibilities will be to undertake the following:

• Prepare and maintain the daily/weekly programme of the CEO
• Efficiently manage the telecommunications and mail communications directed to the CEO and as required by the CEO
• Ensure efficient and effective communication between OIBN/CEO and the institutions Board to facilitate effective and productive meetings
• Ensure effective and efficient communication between CEO’s Office and all stakeholder/partner institutions as requested by CEO
• Support the management and hosting of visits to IBN and OIBN by domestic and international guests
• Maintain complete confidentiality on all issues relating to O/IBN during and after the performance of duties under the terms of a work contract
• Perform any other relevant and instructed activities by the CEO

Required Qualifications and Experience:

• At least 5 years of work experience as a PA to a CEO or senior management team member in a public or private corporate working environment
• IT software proficiency (MS Word, Excel and PowerPoint) with good report-writing and presentation skills.
• Excellent command of written and spoken Nepali and English language (another language fluency would be an asset)
• A Nepali citizen or a resident in Nepal or an individual willing to relocate to Kathmandu, having worked abroad in the financial sector will be given preference

Work Station:

• The Consultant shall be based in IBN Office, Kathmandu and report to the CEO IBN

Duration of Assignment: 

• The total duration of the Consultant’s work will cover the period from recruitment (expected to be concluded by early February 2021) to the end of the APPIIC project on the 31st March 2022

Supporting Resources and Access to Supporting Facilities: 

• The Consultant shall be provided with office space and necessary logistic support (stationary, desktop computer, printer, etc.) by the APPIIC

Recruitment Approach: 

• The position shall be filled through an open recruitment process with the opportunity promoted on the IBN website and the selection completed after an appraisal of the applicants and an interview

Expected Behaviors:

IMC Worldwide considers appropriate workplace behaviour to be as important as technical capability. All consultants engaged under APPIIC will be responsible for conduct in line with the following:

Non-Discrimination: 

Actively and mindfully behave in a way that does not directly or indirectly discriminate (treat differently, marginalize, undermine, dismiss or deny professional opportunities etc.) against people the ground of their; gender, age, colour, ethnicity, cultural background, disability, marital status, political beliefs, religion, sexual orientation or identify, or any other characteristic that is unrelated to professional capability. Escalate through the appropriate channels any instances where discrimination has or is occurring

Transparency and Openness: 

Respond to colleagues positively and honestly to colleagues, and be willing to share information, maintaining professional appropriateness and respecting confidentiality. Be willing to explain your decisions and actions. Make yourself available and approachable to colleagues and be clear in your communications to avoid creation of confusion

Self-Awareness: 

Be mindful and conscious of your professional, physical and emotional reactions to colleagues and situations, and how they could be perceived by and affect others. Understand your own values and motivations and consider how these shapes your professional interactions, using this information to be mindful of how you interact with people and situations
 
Mutual Respect: 

Treat others, as you would like to be treated, listen, and support others, making time to do so. Seek, acknowledge, value others’ experience and contribution, and be courteous and considerate to all. Encourage others to treat all colleagues with respect