Invoice processing: 

• Receive, review, and process invoices accurately and in a timely manner. 
• Match purchase orders, delivery receipts, and invoices to verify proper authorization and documentation. 
• Ensure that the invoices are entered into the system on time. 

Vendor Management: 

• Update and maintain vendor database promptly. 
• Communicate effectively with vendors to resolve discrepancies and address payment inquiries. 
• Maintain positive relationships with vendors and negotiate favorable payment terms when necessary. 

Payment Processing: 

• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc. 
• Sending invoices to the respective manager or director for payment approval. 
• Prepare and process the planned weekly/monthly payment runs, ensuring adherence to payment schedules. 
• Paying vendors by preparing cheques/cash and ensuring payment is received for outstanding credit. 

Cheque Issuance and Tracking: 

• Issue cheques accurately and in accordance with payment schedules. 
• Maintain a systematic tracking system for issued cheques to monitor their status and ensure timely clearance. 
• Reconcile bank statements with issued cheques to identify and resolve any discrepancies. 

Expense Reimbursement: 

• Review and process employee/department expense reports, ensuring compliance with company policies. 
• Reconcile expense reports with supporting documentation. 

Reconciling: 

• Reconcile payment information to minimize errors and discrepancies by verifying entries and comparing system reports to balances. 

Filing: 

• Maintain accurate and up-to-date accounts payable records. 
• Support the month-end process by providing supporting documentation for month-end journals 

Reporting: 

• Preparing analyses of accounts payable and producing monthly reports 
• Report on Aged Payables where applicable. 
• Identify improvements to the accounts payable process. 
• Assist in the preparation of monthly financial reports and reconciliations. 
• Performing other tasks as required by their supervisor