Operations Manager
Ujyalo Foundation

Ujyalo Foundation is a feminist organization with a mission to increase the number of women and women identifying individuals in decision making roles. Established in 2014, Ujyalo Foundation actively works in the issue of gender, sexuality, masculinity, gender based violence and leadership. Additionally, Ujyalo Foundation is the only leadership and idea incubation institution in Nepal for women and women identifying individuals that from 12 years and above. 

Ujyalo also leads groundbreaking programs like EmpowHER, Understanding Masculinity in the Nepali context, and NiDARR. NiDARR is the only self help smartphone application in Nepal to report gender based violence. 

Vision: To create safe spaces for women and women identifying individuals to learn and lead in Nepal. 

Operations Manager

Views: 5827 | This job expired 2 months ago

Basic Job Information

Job Category : Accounting / Finance
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kathmandu
Offered Salary : NRs. 30,000.00 - 40,000.00 Monthly
Apply Before(Deadline) : Nov. 24, 2019 23:55 (2 months ago)

Job Specification

Education Level : Master
Experience Required : More than or equals to 2 years
Professional Skill Required : Account Management Accounting Petty Cash Management Account Coordination Cash Flow Management
Other Specification
  • At least 2 years of professional administrative experience 
  • Masters in Business Administration (MBA) Preferred 
  • Bachelor's degree in Finance, Business Administration, or other related studies required 
  • Proficient in Microsoft Office Suite 
  • Knowledge and experience with accounting software 

Personal Attitudes and Behavior :

  • Excellent interpersonal, verbal, and written communications skills 
  • Ability to meet deadlines, and report challenges and opportunities as needed 
  • Innovative, self-driven and team player 
  • Ability to work effectively both independently and in a team-based environment 
  • Demonstrate a willingness to be flexible and adaptable to changing priorities 
  • Flexibility with work hours as needed 

Job Description

  • Monitor and manage the overall operations of the organization including Administration and Finance 
  • Plan, oversee, and arrange program-based logistics for smooth and efficient operations 
  • Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are paid on time 
  • Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions 
  • Manage grantor contracts and maintain archival and administrative files 
  • Assist and lead the fundraising related activity conducted by the Foundation 

Financial Management :

  • Provide and interpret financial information 
  • Monitor and interpret cash flows predicting future trends 
  • Manage all bookkeeping following the organization's policies and prevailing policies of the state with all required supporting documents 
  • Act as a liaison with auditors to ensure periodic auditing is carried out 
  • Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards 
  • Responsible for disbursement of staff salary and other payments in timely manner 
  • Responsible for making accurate payments to suppliers, consultants and other external parties 

Reporting :

  • Provide weekly, monthly, quarterly, and annual financial reports 
  • Ensure that quarterly expenses statements of partners are provided 
  • Conduct weekly meeting with supervisor to review the financial status of the organization 

Administrative Work :

  • Maintain a documented system of Financial, Procurement & HR policies and procedures 
  • Manage and monitor biometrics for all staff 
  • Manage and maintain petty cash fund with daily reporting to the supervisor 
  • Manage and monitor stockpile every month 
  • Manage leave cards and leave forms for all staff 
  • Oversee and manage the organizational calendar 

Partnership :

  • Facilitate the partner organizations to improve their accounting and internal control system as appropriate 
  • Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly 

Budget Management :

  • Forecast cash flow positions, and available funds for the smooth operation of the projects 
  • Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements 
  • Manage the preparation of the organization's annual and budget 
  • Report to management on variances from the established budget, and the reasons for those variances 

Communication and Documentation :

  • Ensure strong and timely documentation from human resources to finance and logistical aspects 
  • Communicate with the team, BODs, stakeholders, and donors for the activities 
  • Manage and communicate admin related information to the team as needed, and during the weekly meeting 
  • Conduct one on one meeting for any admin related issues with the team 

V. Process

The deadline to apply for the position is Sunday, November 24, 2019. For priority consideration, please send your resume and a cover letter to [email protected]. Please mention the position and your name on the title of each document, for example: [Operations Manager]_[Your Name]. Only applications that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls will be entertained.

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