Operation Manager

Views: 6193 | This job was expired 3 years, 1 month ago

Basic Job Information

Job Category: NGO / INGO / Social work
Job Level: mid
No. of Vacancy/s: [ 1 ]
Job Location: Kathmandu
Offered Salary: None
Apply Before(Deadline): Jun. 12, 2015 00:00 (3 years, 1 month ago)

Job Specification

Education Level: Bachelor
Experience Required: Not Required
Other Specification
  • Experience in humanitarian relief and emergency response setting required
  • Significant experience in managing procurement, logistical systems, HR Management, and IT management preferably in the non-profit sector, including budgeting and financial tracking experience, an understanding of general office processes/systems supervision, and contract compliance required
  • Strong leadership, management and people skills; a good team player
  • Strong computer skills including Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent organizational skills with demonstrated ability to systematize and streamline operations support functions
  • Familiarity with Red Cross/Red Crescent Movement highly desirable
  • Excellent written/verbal communication skills in English (required)
  • Demonstrated ability to work effectively in dynamic and demanding operational environment with multi-cultural staff
  • Flexible in approach and a fair, decisive, active trouble-shooter and problem solver

Job Description

Logistics/Fleet Management

  • Supervise and provide support to logistics procurement processes
  • Build capacity of logistics and warehouse staff
  • Support warehouse staff in the management and maintenance of all warehouse-based heavy equipment
  • Support Fleet/Sr. Driver in the management of all vehicle

Procurement and Contracts Management

  • Actively engage in procurement processes with Program Managers to ensure efficient and complete support to program implementation.
  • Ensure contracts follow respective Nepalese Red Cross and ARC processes; support both Nepalese Red Cross and ARC in efficient and compliant contract management
  • Facilities Management
  • Ensure the proper functioning and management of all ARC-supported facilities including Tacloban Office and sub-office, Warehouses and delegate guest houses

HR Management and Development

  • Ensure contracts and proper timely payment of national staff is in place
  • Ensure all staff have up-to-date, well-understood job descriptions to ensure smooth and complete coverage of delegation responsibilities across all disciplines

Administration

  • Support the Admin leads to build the capacity of staff in administration, office management and related functions.
  • Manage standard operating procedures for the Nepal Delegation, in accordance with ARC and NRC, and Red Cross/Red Crescent Movement policies; update as required
  • Actively manage policy adherence (to ARC and Nepalese Red Cross [NRC]) and address concerns of national and expatriate staff in a timely and appropriate manner

Communications and Information Technology

  • Ensure that appropriate and detailed IT policies are in place, known and followed by all staff.

Compliance

  • Ensure delegation SoPs are in accordance with ARC/IFRC/NRC requirements and local Filipino laws; that they are clearly understood and adhered to
  • Support all operations management areas above to monitor compliance issues

This job is expired.

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