We are looking for a proactive and detail-oriented Administrator -Visa Specialist to join our team and support global mobility and operational efficiency. This role involves managing visa and immigration processes, ensuring full compliance with legal requirements, and delivering timely and effective support to both employees and international visitors.

The ideal candidate will have sound knowledge of visa procedures, strong coordination abilities, and a commitment to accuracy and confidentiality. You will be working closely with internal departments, immigration authorities, and external partners to facilitate smooth and seamless documentation workflows.

Key Responsibilities

Work Visa Coordination for Expatriates

• Confirm new employees’ start dates with HR and begin the work visa process promptly—ideally within one month of their entry into the country.
• Prepare and submit complete documentation—including contracts, photos, visa forms, and recommendation letters—within a timely window after initiating the process.
• Liaise effectively with visa providers and immigration officials to ensure progress is on track.
• Schedule necessary interviews with the immigration department and ensure no step is missed.
• Aim to finalize the entire work permit and visa issuance process within three months from initiation.
• Maintain a structured tracking system capturing visa issue dates, renewal timelines, expiry dates, and other critical details.
• Handle all personal and legal documentation with absolute discretion and compliance. 

Support for International Business Travel

• Provide customised visa guidance tailored to the destination country shortly after receiving a request from the employee.
• Assist with document preparation and submission to embassies and relevant authorities.
• Keep applicants informed with frequent updates throughout the application review period.
• Coordinate closely with embassies and visa consultants to ensure efficient handling.
• Ensure all necessary visa arrangements are completed before the employee’s scheduled travel date.

Tourist Visa Advisory for Nepal Visitors

• Assist visitors traveling to Nepal by offering timely and accurate information regarding entry requirements, visa-on-arrival procedures, and immigration checkpoints.
• Provide invitation letters and a visa guidance packet shortly after receiving an application.
• Provide clear, updated guidance on tourist visa rules, immigration procedures, and entry requirements.
• Share invitation letters and detailed visa instructions shortly after receiving the request.
• Monitor changes in local visa laws and inform travelers accordingly.
• Offer pre-arrival checklists and personalized support to ensure compliance at immigration checkpoints.

Female candidates are highly encouraged to apply,