United Academy Group

Education - School & Colleges

HR Officer – HR Operations

Views: 70|Published on: May 04, 2026|

Human Resource /Org. Development

+3 more

Mid Level

Full Time

Vacancy: 1

Kumaripati (Headquarter), Frequent travel to Imadole and Satdobato|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

Department: Human Resource Department
Reporting To: HR Manager

Position Summary

The HR Officer – HR Operations shall be responsible for managing day-to-day HR operational activities across the United Academy Group to ensure smooth employee lifecycle management, accurate attendance and payroll coordination, compliance documentation, HRIS maintenance, and employee support services.

The role focuses on strengthening operational efficiency, maintaining accurate employee records, ensuring timely HR coordination, and supporting employee experience through effective HR administration and reporting practices.

Key Objectives of the Role

Ensure accurate and timely attendance, leave, overtime, and payroll coordination.
Maintain updated employee records and HR documentation.
Ensure smooth onboarding and employee facilitation processes.
Strengthen HR operational compliance and reporting systems.
Support employees with HR operational queries and services.
Streamline HR administrative processes across institutions.

3. Scope of Work

The HR Operations Officer shall oversee operational HR activities for:

Teaching Staff
Non-Teaching Staff; Administrative Staff, Support Staff, Contractual/Temporary Employees, Interns and Trainees

Roles and Responsibilities

HR Operations

Monitor and maintain daily attendance records across all units.
Conduct attendance reconciliation and ensure data accuracy.
Prepare and maintain employee duty rosters/shift schedules as required.
Monitor employee leave records and conduct leave reconciliation with approved applications.
Track overtime (OT) records, verify approvals, and conduct reconciliation and reporting.
Handle employee queries related to attendance, leave, overtime, payroll inputs, and payslips.
Coordinate payroll-related inputs including attendance, leave, overtime, deductions, and employee movement details.
Update HRIS records including new joiners, exits, transfers, promotions, confirmations, and other HR movements.
Maintain and update employee personal files in both digital and physical formats.
Prepare HR letters, notices, memos, employment documents, and maintain proper documentation records.
Coordinate issuance and tracking of ID cards, visiting cards, insurance enrollment, and related records.
Facilitate onboarding processes including biometric registration, HRIS setup, SSF enrollment, bank account coordination, and insurance documentation.
Track employee contract expiry dates and prepare contracts upon confirmation/renewal.
Conduct regular compliance checks of employee documentation and records.
Ensure confidentiality and proper maintenance of employee information and HR records.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Educational Qualification

Bachelor’s Degree or Master’s Degree in Management, Human Resource Management, or related field.
Minimum 1 year of experience in HR Operations or HR Administration.
Experience in educational institutions/group organizations preferred.

Required Competencies

Technical Competencies

Attendance and leave management
HR documentation and record management
Payroll coordination knowledge
HRIS handling and employee database management
MS Excel and reporting skills
Knowledge of labor compliance and HR operational procedures

Behavioral Competencies

Attention to detail
Confidentiality and professionalism
Coordination and communication skills
Time management and multitasking ability
Problem-solving capability
Service-oriented approach

Reports

Daily Reports

Present/Absent Report

Monthly Reports

Attendance and Leave Report
OT Report
Deduction Report
Personal File Checklist
Employee Headcount Report (Gender, Age, Level Wise)
Contract Expiry Status Report
Employee Database Update Status

HR Metrics Reports

Absenteeism Rate
Late Coming/Early Out Rate
Attrition Rate
Other HR operational reports as requested by management

Key Performance Indicators (KPIs)

The performance of the HR Operations Officer shall be evaluated based on:

Salary Input on time
HRIS Data Accuracy
Contract Renewal Timeliness
Documentation Compliance Rate
Absenteeism Reporting Accuracy

Authority and Decision-Making

The HR Operations Officer may:

Coordinate directly with departments regarding attendance, leave, and documentation matters.
Verify and reconcile operational HR data.
Recommend corrections in attendance, leave, or employee records.
Escalate discrepancies, compliance issues, or operational concerns to HR Management.

Final approvals related to payroll, employee status changes, and policy matters shall remain with authorized management personnel.

Skills Required

Required skills for this job

Payroll Management

Documentation and Reporting

HR Database Management

Employee Management

HRIS

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: May 19, 2026

About the organization

United Academy Group

Education - School & Colleges

Kumaripati, Lalitpur

United Academy Group is a chain of educational institutions in Nepal offering classes from Pre-Garden to Master's level through its five wings: United School, United Universal School, United Academy, United Technical School and United College.

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