Job Overview: The Volunteer Coordinator role at VIN is responsible for all the coordination and logistic elements to ensure an effective settling in of volunteers in the country, host families and project placements.

Responsibilities and duties:

Before Placement:

• Collect volunteers personal details (emergency contacts, contact numbers, email)
• Prepare Volunteers Cards
• Identify, profile and confirm host family/organisation/ Monastery with Volunteer Manager for placement
• Prepare and make sure hosts families are informed and ready to host volunteers
• Prepare, update data and documents on the server

During Placement:

• Welcome new joiners at the airport/office
• Arrange pickups ( hotel – office, office – host family, host family – hotel)
• Arrange sightseeing, community visits and hospital appointments (if needed)
• Leading excursions for volunteers (if needed)
• Inform volunteers about a review and follow up meetings. Conduct the meetings and keep records/notes.
• Record volunteers arrival/departure dates to host families and also travel/trekking. Work with the accountant to make sure this information is up to date.
• Record expenses of Volunteer Program

End of Placement:

• Receive all the documents/reports from the volunteers
• Make sure an Exit / Feedback survey is sent to volunteers
• Arrange Exit / Feedback Interview

TO APPLY:

If you are interested in the role, please send your most updated CV and Covering Letter to [email protected]

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