Kharel Law Group

Consulting / Legal

Office Secretary

Views: 593|Published on: Feb 06, 2026

Secretarial / Front Office / Data Entry

+2 more

Mid Level

Full Time

Vacancy: 2

Lazimpat, Kathmandu|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

Kharel Law Group is an Australian-based legal practice operating under the brand Emigrate Lawyers, specialising in Australian migration law, family law, and related legal services. Our Kathmandu office, Emigrate Consultants, supports Australian legal operations through administration, coordination, client service, and education consultancy support. Emigrate Lawyers is led by award winning Nepali Australian lawyer Mr Madhab Kharel.

The Role

We are seeking a proactive, reliable, and well-organized Office Secretary to support the daily administrative, operational, and client-facing needs of our Lazimpat office. This role involves close coordination with management, lawyers, paralegals, counsellors, and external stakeholders in Nepal and Australia.

Key Responsibilities

Assist the management team with day-to-day administrative and operational tasks.
Assist the Manager and support overall office coordination.
Travel within and outside the Kathmandu Valley for official assignments as required (short-term travel).
Book appointments for lawyers and manage lawyers’ calendars.
Organise meetings, internal briefings, and office events.
Receive and manage calls from clients in Australia and Nepal.
Welcome and greet clients professionally, including offering water, tea, or coffee as required.
Respond to and track client inquiries across social media platforms.
Scan documents, name files correctly, and enter data into CRM and internal systems.
Collect, verify, and organise client documents for legal and consultancy matters
Maintain accurate and up-to-date client records in both physical and digital formats.
Assist clients in completing application forms and ensure submissions meet legal and regulatory requirements.
Liaise with government agencies, embassies, educational institutions, and legal entities regarding client applications.
Assist counsellors and legal secretaries with college admission and visa application documentation (training will be provided).
Manage and track visa processing and college admissions for students applying to Australia, Canada, UK, USA, and New Zealand.
Regularly update clients and students on application progress and address basic queries.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Bachelor’s degree or relevant diploma in Administration, Management, Commerce, or a related field (preferred).
Prior experience as an office secretary, administrative assistant, or operations support staff.
Strong organisational, multitasking, and time-management skills.
Good written and spoken English.
IELTS score of 6.0 or above (or equivalent).
Professional communication and interpersonal skills.
Basic understanding of accounting, CRM systems, and document management (training provided).
Proficiency in Microsoft Word, Excel, and email systems.

Important Conditions

Only serious candidates with relevant experience are encouraged to apply.
This is a fully office-based role in Lazimpat, Kathmandu.

What We Offer

Opportunity to work with a reputable Australian legal and consultancy brand.
Professional office environment in Lazimpat, Kathmandu.
Structured training in Australian legal, migration, and education consultancy processes.
Clear career growth opportunities within an expanding international firm.
Salary review based on performance every 3–6 months.
Competitive salary aligned with experience and performance.

Skills Required

Required skills for this job

Communication

Time Management

Documentation

Legal Documentation

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.