Office Coordinator

South Asian Women Development Forum (SAWDF) with a regional status is an organization that promotes women entrepreneurship in Nepal and across South Asia. The forum is actively engaged with different UN bodies with a focus on Sustainable Development Goals (SDGs). It has a long-standing experience and recognition in successfully organizing workshops, annual forums, conducting national and regional research projects.

Office Coordinator

Views: 762 | Apply Before: 1 week, 4 days from now

Basic Job Information

Job Category : General Mgmt. / Administration / Operations
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kamaladi, Kathmandu
Offered Salary : Not Disclosed
Apply Before(Deadline) : Feb. 19, 2025 23:55 (1 week, 4 days from now)

Job Specification

Education Level : Under Graduate (Bachelor)
Experience Required : More than or equal to 1 year
Professional Skill Required : MS Office Suite Coordination Communication Teamwork Record Management
Other Specification

Qualification:

  • Must have a Bachelor's degree in Arts, Humanities, or Social Work.

Requirement: 

  • One year experience in the field of NGOs/INGOs.
  • Proficient in using office software such as Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Excellent Nepali/English written and verbal communication skills.
  • Proficient in time management and prioritization of tasks.
  • Attention to detail and accuracy in completing administrative tasks.
  • Ability to interact professionally with employees, clients, and vendors.
  • Critical thinking and analytical skills.
  • Graphics Designing for social media (facebook, official website).
  • Openness to learning new tasks and taking on additional responsibilities.
  • Familiarity with general office procedures and protocols.
  • Understanding of basic office management principles.

Job Description

Roles and Responsibilities: 

Administrative Support:

  • Provide administrative assistance to different departments within the organization.
  • Assist in managing and organizing office documents, files, and records.
  • Handle correspondence, emails, and phone calls.
  • Petty Cash Handling.

Office Organization:

  • Maintain a well-organized and tidy office environment.
  • Manage office supplies, inventory, and equipment.
  • Coordinate with vendors for office supplies and services.

Facility Management:

  • Coordinate maintenance and repairs for office equipment and facilities.
  • Manage office security and access control.

Scheduling and Coordination:

  • Schedule and coordinate meetings, appointments, and events.
  • Arrange travel and accommodations for staff when necessary.
  • Assist in planning and organizing company events, meetings, and conferences.

Communication:

  • Serve as a point of contact between employees and management.
  • Communicate important information and announcements within the organization.

Data Entry and Record Keeping:

  • Input and maintain accurate data in databases and systems.
  • Keep records of important information, such as employee contact details and office expenses.

Problem Solving:

  • Address and resolve day-to-day operational issues.
  • Troubleshoot problems related to office equipment and systems.
  • Collaborate with other departments to find solutions to challenges.

Note :

  • Female Candidates are encouraged to apply.
  • Married women are preferred for this job.

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