Purpose: The position holder will be responsible to coordinate and implement procurement, logistics and administrative supports in compliance with Plan International Nepal’s policies and procedures for smooth functioning of Operations in the Field Office. S/he will maintain the functional relationship with finance, programme and sponsorship staff of the field office. S/he will assist to the Area Manager for managing operations functions budget of the field office. 

Term and Location: Fixed term employment for 3 years based in Sindhuli Field Office and Karnali Field Office, Jumla

Required Qualifications & Experiences:

• Master’s Degree in Business Studies/ Administration or any relevant subject 
• At least 4  years of relevant experience in a similar role and demonstrable evidence of the ability to take up the role 
• Clear understanding of the development sector, it’s operating and regulatory environment in Nepal
• Comprehensive understanding of the socio/political economic and cultural issues of Nepal and of job related districts and programme communities
• Knowledge of procurement process and procedures
• Basic knowledge of tax laws & by-laws
• Proficient in English and Nepali language
• Ability to coordinate with multiple stakeholders and multi-task
• Good understanding and knowledge of MS Office Package

Key Responsibilities:

• Develop and maintain the Project Operational Plan (POP) and timely inform to the respective budget manager for the requisition in coordination with budget manager 
• Payments of procurement of goods and services must be forwarded to finance with correct documentation after the goods/services satisfactory received
• Produce monthly report of all inventory and Assets in the prescribed format
• Ensure servicing/repairs of office equipment and assets as per service contracts; check quality of services of the maintenance work
• Arrange for transfer to partner or disposal of fixed assets/ equipment which are unused or not in good condition in compliance to Operation Manual
• Manage outsource services, i.e. guards, ICT services. 
• Ensure the insurance of fixed assets and vehicles
• Review and forward claims submitted by the staff members medical claims
• Work as security focal person- maintain and forward security incident/report
• Ensure maintenance and repair of fixed assets, office building and vehicles
• Maintain all types of contract made in the field office.
• Be responsible to maintain up to date record of vehicles and motorcycles and organize hire vehicles as required following the Operations Manual
• Ensure servicing/repairs of office equipment and assets as per service contracts; check quality of services of the maintenance work
• Support on HR activities as needed
• Ensure effective management of Field Office logistic team