• Reviews purchasing requests ensuring the adequacy of details and specifications and obtains addi-tional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions con-sistent with requirements to achieve cost savings; determines the availability of funding sources
• Records, prioritizes and determines the appropriate procurement method to satisfy each require-ment
• Identifies and recommends potential sources of procurement; interviews potential suppliers and prepares a list of invitees
• Prepares solicitation documents (Request for Quotation, Invitation to Bid or Request for Pro-posal as appropriate) for issuance to the pre-selected potential suppliers
• Reviews quotations/bids/proposals received in response and, as required, seek clarifications from the invitees for the preparation of a comprehensive bid comparison
• Prepares abstracts of bids and compiles data contained in quotations, proposals and bids to de-termine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Enters into negotiations concerning terms and conditions of orders under the guidance of a Ad-ministration Officer; obtains credit and other information on proposed suppliers
• Prepares purchase orders and contracts for approval by superiors and issuance thereof within his/her procurement authority to the successful bidders
• Resolves issues and problems related to delivered goods, including discrepancies between pur-chase orders and items/quantities shipped or received; prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received
• Maintains relevant internal databases and files; keeps track of any contractual agreements, directs provisioning contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, including specifications for new products and equip-ment on the market
• Monitors performance of the vendors/contractors and takes follow-up action as necessary, to en-sure timely delivery of goods and services ordered and in compliance with the terms and condi-tions of relevant purchase order and contracts.
• Assist in arranging for clearance of the consignments 
• Conduct Inventory, storage arrangements, record keeping and disbursement of office and project equipment/supplies
• Ensure all stores and equipment's held by each project activities are stores safely, correctly and securely
• Update the database of the stock and packing lists on a daily basis
• Maintain files and tracking sheets for Cargo Movement documentation
• Assist with coordinating drivers and maintaining fleet
• Assist with the maintenance needs of office property and assets

Additional Duties:

• Establish and ensure effective working relationships with all staff
• Ensure effective working relationships with National Society counterparts and leadership
• Ensure effective working relationships with technical and service departments at national, delega-tion, and headquarters’ level
• Supervise administrative staff; manage their work and provide clear direction and regular monitor-ing and feedback on performance
• Continually assess systems to streamline processes and enhance the integrity of those systems
• Perform other work related duties and responsibilities as may be assigned by the supervisor
• Respect and work within the code of conduct of the Red Cross Movement