Position: Junior Finance and Administration Officer
Duty Station: Biratnagar

Responsibilities:

• Ensure smooth function of Biratnagar REEEP office in day-to-day operations, management and financial issues
• Work closely in coordination with REEEP Finance and Administration team Kathmandu
• Support preparing and controlling of vouchers for banking transactions, recording of banking transactions in the GIZ system
• Collect original VAT invoices, and TDS deduction on payment if and when required
• Responsible for Petty Cash handling at the Biratnagar Project Implementation Unit (PIU) office
• Support in the preparation of contracts documentation in coordination with the Finance and Administration team of REEEP Kathmandu
• Support in the procurement of materials, goods and services
• Assist in managing and updating assets and inventory and forward the accurate information to Kathmandu office and support in insurance of assets of Biratnagar Office
• Support national/international experts, visitors, and consultants with all issues related to administration
• Support to organize workshops/seminars/trainings, meetings, and any other programme as and when required including logistics support for preparation/implementation in Koshi Province 
• Support PIU colleagues in Sudoorpaschim Province to organize different events and activities 
• Support in the arrangement of field visits, travel logistics, and settlement of travel advances
• Maintain filing system in accordance with GIZ rules, regulations, and data management system
• Oversee vehicle management and maintenance of vehicles, maintain logbooks, and legal documents of vehicles like blue book renewal, insurance, etc.
• Support in the settlement of consulting contracts, local subsidies, and financing agreements
• Support the supervision of cluster coordinators (consultants): maintain a database of all cluster coordinators in Koshi Province and Sudoorpaschim Province regarding their travel, working hour, working days, and other field-level activities
• Carry out any additional tasks assigned by the supervisor

Required qualifications and experience:

• Bachelor’s degree in management, public administration, business studies/business administration, or similar qualification
• At least 3 years of total working experience in finance and administration in similar position
• Good understanding of the Government of Nepal tax/VAT regulations and policies
• Strong coordination, communication, and interpersonal skills
• A good team player and works in diverse teams  
• Ability to work under pressure and multitask
• Excellent knowledge of MS Office
• Excellent communication skills in both English and Nepali (both written and verbal)