Position and Scope of Work:

The Junior Field Program Officer position is a junior level management and coordination role which requires assisting in coordination, oversight, monitoring and implementation of activities that VBF and KTK-BELT implement. The core responsibility of this position is ensuring project outcomes are met as per the project log-frame, ensuring smooth communication with concerned government authorities, organizing MPAC/CPAC meetings with the Social Welfare Council, managing staff and overseeing the day-to-day activities of the VBF and KTK-BELT vis-à-vis implementation of the ‘Vertical University Project.’  

Duty Station: 

• Based on the project site or in Kathmandu as per the project needs 
• It is integral that the incumbent has strong internet access and digital literacy to be able to work online during the COVID-19 period 

General Responsibilities:

• Assist with the implementation of the project activities based on the project logframe and budget allocations within the assigned project sites
• Assist with the monitoring and evaluation of the implemented activities
• Assist with the preparation of progress activity reports for all relevant stakeholders
• Participate in and represent VBF in government meetings, community meetings, and activities
• Strategically communicate the goals, objectives, outcomes of the Vertical University project to stakeholders

Government Relations Responsibilities:

• Assist with the coordination with concerned gaunpalikas to ensure that VBF and KTK-BELT program activities are incorporated into annual plans and budgets in Asar/Shravan in the Gaun Sabha
• Assist with the proper engagement with SWC when required
• Assist with the development of a list of contacts for representatives of relevant Wards, Rural Municipalities, Government Ministries, Departments 
• Assist with the coordination of CPAC/ MPAC meetings and reporting requirements based on the SWC/ local and regional government guidelines

Financial Coordination Responsibilities

• Properly implement the activities as per the budget lines in the field and collect proper receipts and data as supporting documents 
• Coordinate with the Finance/ Admin Coordinator to ensure budgetary compliance 

Monitoring and Evaluation 

• Ensure that proper monitoring methods are followed for tracking indicators 
• Ensure that all supporting programmatic documents are collected, stored in dropbox on a monthly basis 
• Provide all activity photos to the IT officer/ Media Lead 
• Support the drafting of reports as per need on a quarterly/ yearly basis 
• Learn the basics of the DELTA monitoring and evaluation software to be able to integrate relevant data 
• File all documents relating to the M&E framework as per the document storage protocol
• Ensure proper reporting and communications with the Partners Orgs following the donor reporting protocol 

Personnel related responsibilities

• Liaise with all of the field staff- guardians/ farm workers/ other offline staff to ensure that they understand their work plan, deliverables and are monitored
• Assist with the coordination and management of travels for consultants/ field staff
• Administrative Responsibilities
• Assist with the logistics of high level site visits with concerned authorities
• All photocopying, scanning, printing work relating to the program
• Ensure all assets are being used properly
• Filing, archiving services as needed for the relevant projects
• Support all board related administrative duties such as board minuting etc. 
• Other duties as assigned  

Key Qualification & Experience:

• Bachelor’s Degree in Management, Education, Environmental Conservation, or Rural Development or related fields desirable
• NGO/ INGO project experience a must
• Background in environmental conservation an advantage
• 1-2+ years of working experience in related field desirable
• Effective interpersonal, management and negotiation skills proven through successful interaction with stakeholders, regional/local authorities, experts and NGOs/communities 
• Demonstrated ability in team management and collaboration 
• Strong Academic profile and professional background
• Prior field based experience in project management and administrative coordination required
• Prior experience of working in I/NGO environment with the experience of coordinating donor funded field projects desirable

Special Skills and Competence

• Fluency in written and spoken English and Nepali, and typing skills in both languages
• Strong computer literacy 
• High degree of patience and sensitivity, and ability to work in sensitive climate
• Leadership qualities including professional communication and writing skills, public speaking ability, and project planning competencies
• Highest degree of gender and caste sensitivity is a must

Timing: The initial contract shall be for three months on a probationary/trial basis and extended upon successful completion to a longer duration based on both project funding and performance of the candidate. 

Remuneration: Entry-level salary

Documents to be submitted by the Applicants (incomplete applications will not be reviewed):

• Cover Letter stating qualifications, work experience and salary expectation 
• Resume/ CV
• 2 written work samples, which can be an articles, essays, videos, photographs or reports where you are the principal author
• Professional copies of academic certificates and/or other relevant documents
• Name, email, and phone number for 3 professional references