Junior Procurement Assistant

We are seeking a proactive and detail-oriented Junior Procurement Assistant to support procurement operations and assist the Senior Procurement Officer in day-to-day purchasing activities. The role involves vendor coordination, documentation, banking errands, and coordination with stores and finance teams to ensure smooth procurement operations.

Key Responsibilities:

Procurement Support:

• Assist the Senior Procurement Officer in sourcing, comparing, and evaluating vendors.
• Prepare purchase orders, quotation requests, and procurement-related documents.
• Maintain procurement records including purchase orders, invoices, supplier details, and delivery records.
• Follow up with suppliers to ensure timely delivery of goods and materials.

Banking & Official Work:

• Perform bank-related tasks including cheque deposits, document submission, and LC-related coordination.
• Liaise with bank officials for collection and submission of necessary documents.
• Coordinate with the Finance department for payment processing requirements.

Store & Inventory Coordination:

• Coordinate with store/warehouse teams for receipt and verification of materials.
• Assist in physical stock verification and reconciliation activities.
• Maintain Goods Receipt Notes (GRN) and support invoice matching with accounts.

Administrative Support:

• Assist in preparing procurement reports and summaries.
• Maintain proper filing and documentation of procurement records.
• Perform other tasks assigned by the Senior Procurement Officer or management.