Purpose of the Role
To ensure a smooth running of Human Resources Department.
- Duties and Responsibilities
- Assist prepare and control employee's personal file.
- Assist recruitment & selection procedure.
- Help in processing documentation and prepare reports relating to HR activities.
- Coordinate in formulating and executing HR process & policy in the organization.
- Assist in maintaining Human Resources Information System records and compiles reports from database.
- Assist in preparation of different reports as per management requirement.
- Work closely with departmental head for increasing employee motivation and engagement.
- Liaise with the HR Manager to coordinate the Induction programme.
- Attendance, Leave & Holiday Management.
- Assist to conduct yearly performance assessment & based on that take necessary steps to achieve the
- required performance level.
- Maintain relationship with worker between management to avoid any grievance.
- Assist in handling Disciplinary action and Grievance procedures smoothly.
- To assist in ensuring comfortable environment at workplace.
- Management may add any task as deemed necessary permanently or temporarily.
- Manage HR related tasks for sister companies in UK and Dubai, under the supervision of the HR Manager, as below:
- Design job description for all new recruitments
- Revise job description of existing staff yearly
- Revise staff handbook and HR policy handbook
- Ensure that all the Department Managers have proper JD and KPIs in place
- Ensure that proper disciplinary procedures are in place and actions are taken where required
- Comply with the recent labor acts and government policies for staff payment and benefits
- Ensure that workplace safety measures are in place for all staff
- Handle workplace conflicts in a positive and professional manner
- Design vacancy announcement templates for different positions
- Announce vacancy on website, social media accounts and third party online job portals when required
- Conduct interviews with candidates for different positions along with the specific line managers
- Coordinate headhunting services with outsourced agents where required
- Design on-the-job training packages for newly recruited staff
- Identify staff development opportunities for different department staff & provide them opportunities accordingly
- Digitalise the paperwork activities on-going in the department where possible
- Maintain a professional, healthy, safe and fun work environment to engage staff
- Ensure the implementation of unbiased and practical decisions in the workplace
- Be proactive and know the employees
