Bhuvaneshwori Satyal Foundation

NGO / INGO / Development Projects

HR and Admin Assistant

Views: 2916|Published on: Jun 27, 2025|

Human Resource /Org. Development

+1 more

Mid Level

Full Time

Vacancy: 1

Head Office, Kathmandu|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

The HR and Admin Assistant will support both the administrative and human resources functions of the organization to ensure smooth and efficient operations. This role requires a dynamic individual with strong organizational, communication, and interpersonal skills. The position is key to maintaining HR systems, supporting recruitment and orientation, managing records and data, assisting in reporting, and ensuring compliance with administrative and HR policies.

Key Responsibilities

Human Resource Responsibilities

Maintain and update accurate employee records (both physical and digital).
Assist in the recruitment process (job postings, application screening, interview coordination).
Conduct orientation for new employees and assist with onboarding.
Respond to employee queries regarding HR policies, rules, and procedures.
Coordinate HR activities, including training, seminars, and workshops.
Stay updated on organizational HR and administrative policies.
Ensure confidentiality and secure handling of employee records.

Administrative Responsibilities

Provide daily administrative support to ensure efficient head office operations.
Maintain centralized filing systems, both physical and digital, for reports and documents.
Organize and archive reports, presentations, and digital content (visuals, narratives).
Prepare presentation materials, infographics, and data analysis reports.
Coordinate logistics for internal events: training programs, graduations, outings, etc.
Carry out office tasks such as filing, copying, binding, scanning, and equipment maintenance.
Visit external offices (government agencies, banks) for renewals or as required.
Track and maintain office equipment and supply inventory.
Assist with project documentation and ensure systematic archiving.

Program Support

Maintain databases tracking program performance and metrics (health, academic progress).
Collect and consolidate reports from program coordinators.
Support the preparation of Monthly, Quarterly, Semi-annual, and Annual Reports.
Provide documentation support for School Sponsorship and Contact Centre programs.
Monitor work plans and calendars of the Head Office and Contact Centre staff.
Backstop Program Coordinators and Early Childhood School Readiness Programs, when required.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Bachelor’s degree in management with IT
Working knowledge in programming and database management
Prior training and experience in early childhood education preferred.
Minimum 1–2 years of experience in a similar administrative or HR role is an advantage.

Skills & Competencies

Fluent in English and Nepali (written and spoken).
Strong interpersonal and communication skills.
High level of integrity and confidentiality.
Ability to multitask and prioritize in a fast-paced environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva.
Self-motivated and able to work independently as well as collaboratively.
Passionate about working with children from disadvantaged backgrounds.

Other Requirements

Willingness to undertake field visits as needed.
Flexible to adapt to changes in roles, responsibilities, or job scope as required by the organization.

Skills Required

Required skills for this job

Multitasking

Administration

Self Motivation

Documentation

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Jul 16, 2025

About the organization

Bhuvaneshwori Satyal Foundation

NGO / INGO / Development Projects

Maharjgunj-3, KMC, Kathmandu

Bhuvaneshwori Satyal Foundation (BSF), a Kathmandu-based non-profit organization focused on education for severely underprivileged children,

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