HR and Admin Assistant

Scope of work:

Under the direct supervision of the Executive Director and in coordination with the Chairman/Managing Director, HR and Admin Assistant will provide HR and administrative support to ensure efficient operation of the office, and the incumbent will perform the below appended functions:

Administrative Functions:                                            

• Cover reception desks, provide information by answering questions and requests
• Organize and schedule meetings and appointments
• Maintain contact lists of all stakeholders and manages correspondences with them
• Produce and distribute correspondence memos, letters, e-mails and forms
• Develop and maintain a filing system
• Assists in developing inventory system and updating records
• Book travel arrangements, meeting halls as and when required
• Takes minutes of the meetings and circulate to the concerned stakeholders
• Provide general support to visitors and clients.
• Carry out administrative duties such as developing filing system, filing, typing, copying, binding, scanning etc.
• Follow-up and/or directly visit the to recover the debts

HR Functions:

• Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information
• Substantiates applicants’ skills by administering and scoring tests
• Schedules examinations by coordinating appointments
• Maintain HR files and records including attendance records
• Provides secretarial support by entering, formatting, and printing information
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Maintains quality service by following organization standards
• Perform other duties as per the need and assigned to competencies
• Reporting skills and Writing skills
• Microsoft Office Skills with basic website and multi-media skills
• Verbal and Written Communication
• Discretion, Judgement and Problem Solving
• Supply Management, Inventory Control
• Office Administration Procedures
• Multitasks and Accuracy
• Patience and Teamwork

• At least three (3) years of work experience with exposure to relevant human resources/administrative position(s) in a government, international organization and/or private sector
• Good English language skills (both written and verbal)
• Motorbike/scooter riding skill with driving license