General Purpose

The general purpose of this position is to ensure goods purchased by organisation are cost-effective, timely and at the same time meets quality specifications. It makes sure that the raw materials are planned and purchased on timely manner so that there is no production deficiency due to material shortage. It also improves company's supply chain process with minimum cost. It also ensures the purchase and distribution of products runs smoothly.

Main Job Tasks and Responsibilities 

• Planning and forecasting of raw material on the basis of sales and production plan
• Negotiation with vendor
• Buy product & services from the right sources, at the right price, at the right specification that meets users need, in the right quantity, for deliver at right time
• Follow up with vendor for delivery of material
• Coordinating store person for smooth running of day to day store operation such as material receiving issuing and dispatch
• Warehouse arrangement for raw material and finished goods
• Planning for doing periodical activities such as physical stock taking, auditing
• Satisfying distributor and dealer by timely delivery of goods and services
• Releasing Purchase order
• Tracking of material with transporter by CN No.
• Follow up with custom agent for arrival of third country material
• Timely updating ETA position of material to the store and production department for production plan
• Budget planning (quantity and cost per unit wise) for the material
• Making saving report (Budget value – Actual value) on monthly basis
• Follow up with clearing agent for clearing of material for import and export
• Finding transporters (India and Nepal), cost negotiations with good supply chain system
• Identifying the critical materials & services required to support company strategies in key performance areas, particularly during product development
• Analyze the purchase request from the user's departments & determine the appropriate method of procurement
• Collections of important details of the suppliers, such as the suppliers’ qualification, delivery lead time, potential development & products
• Fixing terms & conditions of supply and negotiable the best deal for the company. Arrange for Sample, testing and evaluation of new products
• Contribute to the development and formulation of purchasing procedures and practices as required
• Providing support to the supervisor to store finished goods in Warehouse in the scientific way for smooth production of the items
• Exploration of new sources of supply
• Efficient record keeping & management reporting
• Maintaining levels of materials, tapping the quantity discount, scheduling the investments in capital assets such as materials equipment for finance department
• Looking after overall trade related activities like opening LC, corresponding to beneficiary about it
• Checking all the shipping documents and arranging documents to release goods from Calcutta port, Nepal custom
• Coordination with Bank, Insurance Companies, Custom and Suppliers
• Perform other related duties as may be assigned from time to time by Management.