Job Level:Senior Level
No. of Vacancy: 1
Employment Type: Full Time
Job Location: Kathmandu
Reports to: Managing Director

Job Responsibilities:
Finance and Accounting (70%)

• Guide and provide direction to Finance and Accounts Officers/Assistants.
  
• Prepare periodic budgets and work plan in coordination with Managing Director
  
• To prepare quarterly, monthly financial reports as well as prepare statutory financial reports
  
• To maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office operations in accordance with corporate guidelines, national legal requirements and (GAAP-General Accepted Accounting Principle)
  
• To ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organization
  
• To maintain accurate and effective financial controls on all transactions incurred by the office
  
• To maintain effective control over Cash and Bank account to ensure that the office funds are well managed and that adequate funds are available to meet the organization’s responsibility
  
• Ensure compliance related to filing and payment of TDS, VAT and other statutory dues
  
• To manage and undertake quarterly internal audits of the office and to take corrective action on recommendation
  
• Preparation of Bank Reconciliation Statement (BRS).
  
• Ensure timely collection and payment of bills/invoices and settlement of advance, liabilities and receivables
  
• Provides accurate and punctual financial management, reports and forecasts on the organization’s income and expenditure.
  
• Fund management
  
• Any other task assigned by Senior Management
  

Administrative, HR and IT related work (30%)

• Guide and provide direction to HR and Administration Officers/Assistants
  
• Ensure human resource files, staff leave record, attendance register, time sheet, reconciliations, fixed asset registers, purchasing files, agreement files, incoming/outgoing register etc. are maintained and updated properly
  
• Issues invitation to bidders and suppliers, collects quotations, prepares comparison sheet and submits with recommendation to Senior Management as needed
  
• Prepares purchase orders for procuring goods/services
  
• Carries out general shared office related works, such as receiving guests, arranging trainings and meetings etc
  
• Carries out procurement, maintains office supplies and ensures cleanliness in the office
  
• Ensure timely payment of monthly routine bills/ invoices (Telephones, Electricity, Water etc.)
  
• Supervises Support staffs, Guards and outsourced ancillary staff
  
• Assists to purchase, regulate and maintain the insurance policy for staff members and asset of the office
  
• Ensure office inventory register is maintained properly
  
• Ensure timely repairs and maintenances of office building, furniture, computers, intercom and equipment.
  
• Ensures all administrative documents are kept safe and secure
  
• Carry out administrative process to meet the objective of program activities in Country Office
  
• Carries out banking transactions of the office
  
• Assist and guide Company Secretary for preparation of agendas and minutes of Board Meeting
  
• Ensures logistic support to organize organizational events and workshops effectively
  
• Ensure that website, social media accounts, e-journal, etc are updated and properly managed
  
• Ensure that proper IT support is provided at office and class rooms
  

Qualification & Experience Required:

• Should have Master Degree in Management/Economics or CA with atleast 5 years of relevant work experience or  
  
• Semi Qualified CA with Bachelor Degree in Management/Economics with 8 years of relevant work experience
  
• Individual having work experience in education/training sector would be preferred
  
• Minimum 25 years
  

Knowledge and Skills Required:

• Knowledge of Microsoft Office Package: Excel, word, Power point.
  
• Effective verbal, listening and written communications skills
  
• Ability to work in team
  
• Capacity to work Under Pressure
  
• Proven experience in preparing annual reports, monthly report & notes to budget
  
• Analytical and problem solving skills
  
• Attention to detail and high level of accuracy
  
• Work prioritization and time management skills - Pro-activeness and self-starter of own work
  
• High level of integrity, confidentiality
  
• Willingness to travel