The Grants Officer is responsible for conducting pre-award assessment, support grants unit in developing new sub award packages and modification of existing sub awards, reviewing financial reports, and conducting orientation/capacity building activities for implementing partner (IP) as required. S/he will also support in maintaining compliance requirement as per subaward terms and condition, and support IP to in the accounting and administrative issues.

Key Responsibilities

• Perform pre-award reviews by visiting organization for assessing the organization’s financial and management capacity.
• Review funder rules regulations, FHI 360’s policies and procedures; and local rules and regulations.
• Assist to develop sub-agreement budget following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
• Prepare slides for financial management and reporting system and provide orientation/training to IPs as and when required.
• Prepare/maintain checklist and complete file of implementing agencies for Grants Unit that includes agreement including modifications, pre-award, financial and administrative review checklist, policies, and procedures of the organization etc.
• Ensure IPs submit the Recipient Monthly Financial Report (RMFR) in timely manner, reviews, and comments on monthly RMFRs submitted by implementing agency for country office approval and reimbursement of funds.
• Maintains financial information on fund received and monthly expenditure by the implementing agencies and ensures IPs have good fund management system, have sufficient balance in hand and review IPs cash flow projection and their expenditures trends.
• Compile, review and prepare annual inventory report for IPs and maintain details of VAT bills, and forward to Admin unit on monthly basis.  
• Conduct financial monitoring visit to examine compliance at IPs level using FHI 360 standard tool, share observation and obtain management response, work with IPs to liquidate the observations, update issue action matrix and subrecipient monitoring tracking sheet.
• Review implementing agencies administrative/operation policy and make sure the policy is applied consistently and complied with the FHI 360 policy.
• Assists in carrying out internal and external auditing functions, draft report for management as required for internal and external sharing.
• Oversees/prepare implementing agencies inventory control system and maintain details of VAT bills submitted by implementing agencies.
• Update Sub Award Tracking (SAT), Digital Process Automation (DPA) and other files as necessary in the document repository.
• Extend support to Country Office Accounts unit in reviewing documents as required for payment processing.
• Perform other related duties as assigned by supervisor or Finance and Admin Director or Country Director.

Requirements:

• Bachelor’s degree in accounting or business management with three years of work experience in a relevant field. Master’s degree with three years of experience in the abovementioned field. Knowledge and experience with finance and grant management system.
• Experience with USAID contract and grants management.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.