Save the Children

NGO / INGO / Development Projects

Grants Officer

Views: 18466|Published on: May 05, 2016|

NGO / INGO / Social work

Vacancy: 1

Kathmandu|

Experience: Not Required|

GRADE: 5

LOCATION: Kathmandu

TEAM/PROGRAMME: Nepal

TYPE OF ROLE: Fixed Term

CHILD SAFEGUARDING: The responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:
The position holder is responsible to oversee the compliance and requirement of implementing grants funded by various sources and quality reporting in time. In addition, s/he will also identify areas where support and improvement is required and ensure follow up mechanism is in the place to meet and maintain the standard and operational efficiency of specific grants. This position holder is responsible for grants management related work and as assigned by supervisor. The position holder requires to make frequent field visits to ensure field based staff and NGOs have adequate support to meet and maintain compliance requirement.

S/he will also be responsible for the collation and submission EC and ECHO funded projects and others programdonor reports and disseminating best practices and procedures to country offices, Regional Offices and NGOs.
The purpose of this post is to support Sr. Finance Manager – Grant, Finance Coordinator Grantsfor efficient and effective finance and budget management of the program’s overall award portfolio.

KEY AREAS OF ACCOUNTABILITY:

Budget Management

Undertake regular monitoring of spend against budgets, liaising with relevant teams on issues that arise and flagging risks or issues to the Line Manager.
Prepare monthly Financial Reports for respective Grants
Prepare & post the master budget and phased budget in Agresso.
Prepare DEA and upload into FMS

Donor Compliance and Reporting

Prepare and submit EC donor reports and other grants reports - ensuring timely submission to funding members.
Monitor and communicate to CO staffs and Regional staffs for all changes in donor regulations. Provide regular updates on changes.
Make field visits to meet with the project implementing partners and field-based staff to observe and support project activities time to time when required
Support to ensure the donor audit requirements are met- Support country offices in complying with requirements and standards and respond to support requests.

Systems

Liaise with SCI AMS and Finance Teams to ensure that all information in AMS and Agresso is up to date.

Sub-award Management

Support any sub-awards to partners managed out of SCI centre team or the Regional offices and work with appropriate teams to ensure:

partner vetting has been completed by the SCI legal team (when necessary)
Assessment has been carried out and partners meet all minimum criteria
Appropriate plans are in place to induct partners and build capacity to meet all the donor requirements

Participatein appropriate monitoring mechanism for any sub-awards in the Regional offices

Stakeholder engagement

Keep key SCI functions (Finance, Agresso/FMS, AMS, Program Support, Advocacy teams) informed and updated on pertinent issues

Other

Contribute lessons learned to help shape best practice observed in country offices and analysis of tools and systems shortcoming
Support the line Manager as required to design and implement appropriate monitoring mechanisms for grants management purpose.
Act other relevant work as assigned by line manager.

Qualifications and Experience:
Essential

Bachelor Degree in Accounting/Finance or relatedfield with 3 years* (2 years for application from GSI group*)of experience in an INGO on grant management and/or Finance & Administration in a complex budget setting.
Significant experience in financial monitoring, budgetary systems and controls with strong analytical skills
Knowledge and experience of financial computer applications, including Agresso/FAMAS accounting packages.
Proven ability to prepare cost proposal and donor financial reports.
Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
Good communication and interpersonal skills and ability to work as part of a team
Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness to travel to field offices and work in difficult environment from time to time
Ability to work within a multicultural setting
Excellent working skill in Excel.

Desirable

Experience of working in a busy NGO environment
Knowledge of SCI award and financial system, structure and processes

Applying Procedure

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Apply Before: May 14, 2016

About the organization

Save the Children

NGO / INGO / Development Projects

Airport Gate, Shambhu Marga, Sinamangal, Kathmandu

Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reach approximately two million population and invest over 30 million US dollars annually to reach more children than ever before, through programmes in Health and Nutrition, Education, Child Rights and Governance and Child Protection, Child Poverty, HIV & AIDS, and Humanitarian.

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