Role of the Position: 

• To provide receptionist and front office duties in accordance with company policies, procedures, and processes

Main Duties: 

• Promptly, accurately, professionally and courteously receives and assesses all the incoming telephone calls /inquiries and re-directs the said call or message to its appropriate beneficiary
• Making sure to demonstrate professional and polite responses in telephone responses
• Ensure personal presentability and dress as per prescribed dress code
• Receive, inform, guide visitors including coordination with employees
• Preparation of database of Client contacts and updating
• Responsible for maintenance and upkeep of front office
• Ensure compliance of regulations/requirements of Company management
• Provide assistance in general administrative activities
• Ensures that the reception area is kept neat, clean and noiseless
• Accountable for appointments and scheduling them properly on the days and times as directed. Also to book appropriate meeting rooms in advance to avoid last minute inconvenience
• To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval
• Responsible for ensuring availability of brochures in company
• Assist in utilization of conference rooms
• Responsible for booking of banquet, lunch & dinner table at restaurants or hotels as requested by the clients or dignitaries. (Only if request is given, otherwise done by the respective departments)
• Performs routine office tasks as necessary for the presentation of a professional office
• Managing housekeeping jobs in the reception area and meeting rooms
• To keep an eye on all outsiders who comes into and goes out of the office
• Maintaining Daily New and old walk-ins

Mail Room Management 

• Responsible for all the courier and its associated services including but not limited to passing the courier bills for payment and maintaining continuous database for the same
• Maintaining the incoming mail register and distribution of mail to concerned persons
• Maintaining Payment details PTE Mock, PTE Classes, IELTS Classes, IELTS Mock, PTE Books
• Maintaining ID card Details for all staff
• Maintaining PTE, IELTS, Student Details and send it to the concerned person
• Maintaining Employees’ contact details – Mobile numbers, mail IDs and keeping extension list updated.
• Maintaining Fair Student Details
• Having business cards printed for all staff
• Ensure that sufficient seating is available at all times in the reception area for students, parents and delegates
• Scanning and photocopying of documents
• Any other task assigned by the management

Salary and benefits: 

• Global Opportunities Pvt. Ltd. offers a competitive salary structure as per the experience and profile of the candidate. We are an equal opportunity employer