GRADE: N/A

TEAM/PROGRAMME: Supply Chain Department

LOCATION: Kathmandu

Type of Contract: Fixed-term

CHILD SAFEGUARDING: Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed. 

ROLE PURPOSE: 

The purpose of this position is to provide support day to day clerical and administrative support on fleet operation for country program. 

KEY AREAS OF ACCOUNTABILITY: 

• Receive vehicle request through ELTMIS from staffs and assign driver and vehicle in consultation with Fleet Management Officer
  
• Prepare daily and weekly fleet movement plan and submit to Fleet Officer
  
• Check vehicle log sheet on daily basis and keep record
  
• Recording and monthly reporting on the cost of fuel consumptions, repair/maintenance costs of each vehicle, support Fleet Officer on preparation of monthly fleet analysis report
  
• Develop drivers duty rooster, monitor their work, prepare travel plan, prepare overtime report and claim settlement of drivers whenever required
  
• Provide support to Fleet Officer as and when required
  
• Work in emergency as part of SCI dual mandate
  

SKILLS AND BEHAVIOURS (SCI Values in Practice) 

Accountability:

• Be accountable toward the program and other stakeholder for timely support on the vehicle request
  
• Maintaining various record and data of vehicles
  

Ambition:

• Sets ambitious and challenging goals for him/herself and her team, takes responsibility for his/her own personal development and encourages their team to do the same
  
• Widely shares her/his personal vision for improvement of fleet management and motivates the team on same direction
  
• Future orientated, thinks strategically for better result
  

Collaboration:

• Builds and maintains effective relationships, with team, colleagues, and other stakeholder
  
• Approachable, good listener, easy to talk

Creativity:

• Develops and encourages new and innovative solutions
  
• Willing to take disciplined risks
  

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
  

QUALIFICATIONS  

• At least 10+2 (Bachelor preferred)
  

EXPERIENCE AND SKILLS

• 0-1 year of relevant experience; Fresher may apply
  
• Good verbal and written communication skills in both English and Nepali
  
• Good proficiency level in MS-Office and general computer applications 

ATTRIBUTES

• Reliable, trust worthy and committed
  
• Proactive and assertive
  
• Analytical and cost conscious
  
• Good public relation and approachable
  
• High personal integrity – open and transparent in dealing with program people, vendors and other stakeholder
  
• Able to work in pressure and take criticism positively
  

ESSENTIAL

• Knowledge on transport and  fleet management
  
• Computer knowledge
  
• English language
  

DESIRABLE

• Analytical skill
  
• Technical knowhow on vehicle repair & maintenance and spare parts
  
• Adequate market information such as potential supplier, market price etc.

*GSI group includes Female, Dalit, Madhesi, People with Disabilities and other indigenous/minorities.