LOCATION: Kathmandu Office, Nepal

TEAM/PROGRAMME: Support Services

Post Type: National (Fixed Term)

CHILD SAFEGUARDING: Level 3– the responsibilities of the post may require the post holder to have regular contract with or access to children or young people.

ROLE PURPOSE:
The FPA Director is senior position having responsibility for the management of financial planning, analysis, grants and budgeting functions for Nepal & Bhutan Program Offices. S/he is responsible for ensurig quality on SCI budgeting, financial planning, forecasting, budget management, analysis to the POD and other departments,  internal as well as external clients. S/he need to ensure the donor and member specific budget, expenses, audit guidance and supportto the above mentioned functions. This includes, but not limited to are; master budgeting, re/forrecasts, live budget undates into Agresso systems, strong business partnering with Awards, Logistics, Internal / External Audit,Budget Holders.S/he is prime contact for FPA for BHs, ARO, SCI Center. This position holder will deal with donor specific audit and compliance requirements, monthly BvAanalysis and monitoring of catch up plans, capacity building of Save the Children staff and partners. S/he will be primirily responsible for the generating financial MIS and analytical support for internal and external clients.

KEY AREAS OF ACCOUNTABILITY :

Financial planning, analysis & forecasting (50%)

• Lead analysis that Nepal & Bhutan Offices’ SOF wise NTC is fairly charged, remaining budget are aligned to spending patterns and monthly to the available awards, and suggest for any changes and improvements required on the fair share policy.
• Ensure every month every staff and shared position SOF wise analysis; staff are flagged on their upcoming months LOE based on the budget available at that point of time vs the requirement of each staff's salary and benefits.
• Monthly update funding gap analysis; segregated further by gaps contributed by salary and benefits, operational cost and department wise scenario.
• Check, update the live budget revision entry into Agresso and ensure budget data is synchronized with Awards.
• Run / receive monthly ARO reports and analyse the dimensions of budgets, expenses, MOD/YTD/FY/LOA level. Flag to BHs, SMT and ARO on the BOY, YTG analysis with drivers of variance; contribution of the each drivers and catch up plan to minimize the variance.
• Supervise master budget planning, review budget figures and progress to ensure timely and correct completion within deadlines. Coordinate with members through Awards, ARO, SMT, regional program managers, senior budget holders and other relevant staff.

Cost proposal development and budgetary analysis (20%)

• Review development of member specific cost proposals to ensure that member specific requirements are properly met, and CO strategic contexts are reflected,
• Ensure new project budgets, NTC cost are sufficient to cover the shared cost of CO. Periodical update to SMT. Apply cost allocation table to know sought % from new projects for NTC to run CO core business. Seek approval from CD if the new awards are not covering up sought NTC.
• Coordinate with Save the Children country members, donor representatives, ARO officials, auditors, SMT members, Awards, logistics and other relevant senior staff for completeness of the budget proposals, FPA, catch up plans.

Team management and Capacity building(20%)

• Supervise, mentor and develop staff capacity on their assigned tasks and preparing them for higher level responsibilities;provide opportunities and take actions accordingly, coordiante with HRD for capacity enhancement opportunities
• Contribute on award specific kick off meetings to educate budget holders and partners on donor regulatory requirements, financial planning, reporting and analysis.
• Develop/update organizational policiesand practices in financial planning and analysis.

Others(10%)

• Support on the audits ensuring donor compliances on budgeting and reporting stuffs.
• Monthly MIS especially BvA reports sent, discussed and progress documented.
• Represents and coordinates both internal and external forums as required related to the grants management matters.
• Other tasks as assigned by Supervisor.

Qualifiations & Experience

• Master of Business Administration (MBA) or equivalent.
• Total work experience      5 - 10 Years
• Relevant work experience    5 - 7 Years
• Strategic planning,staff supervision/management,computer Skills (advance),skills on Agresso, skills on other accounting software is added value; working in multi-cultural environment.