Finance Specialist

Position: Finance Specialist (2 Positions)
Duty Station: Kathmandu

Responsibilities:

1. Provide Centralized Accounting Services for the GIZ Nepal

• Manage and maintain financial data in the GIZ accounting system.
• Verify invoices, vouchers, and supporting documents for accuracy and compliance with GIZ guidelines.
• Classify costs and prepare vouchers for bookkeeping.
• Ensure accurate and complete financial records for audits.
• Manages the processing of letters of credit.  
• Perform monthly cash and bank reconciliations.
• Maintain organized filing and digital archiving of accounting documents.
• Provide documentation for internal controls and assist the Head of Finance.
• Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the accounting manager.
• Prepare invoices for external projects and units.
• Allocate office vehicle costs to relevant projects.

2. Documentation and Settlement of Contracts

• Settlement of contracts in SAP following service confirmation and final payment.
• Ensure procurement folders in Document Management System (DMS) are complete with all required payment documents per GIZ guidelines.
• Coordinate with the Head of Unit and HQ to transfer accounting documents to HQ Germany, ensuring compliance with GIZ requirements.

3. Nepal Taxation/VAT

• Ensure TDS compliance and timely E-TDS filing.
• Handle withholding tax (WHT) settlements for all projects/programmes.
• Prepare and upload E-TDS details in the IRD Portal.
• Manage VAT refund processes and coordinate with the tax office.

4. Assist in Financial Administration

• Ensure financial administration functions well in accordance with GIZ standard procedures.
• Reports all problems with financial administration and compliance without delay.
• Offer backup support within the finance team as needed.
• Archive documents in DMS according to GIZ standards.
• Ensure medical reimbursements and forward claims to HQ Insurance Department for Development Advisors.
• Performs other duties and tasks as requested from management.

5. Required Qualification and Experience:

• Master’s degree in Finance, Accounting, Business Administration, or a related field
• At least 5 years of experience in a similar position 
• Strong knowledge of financial reporting standards 
• Proficiency in financial software and knowledge in SAP would be an added advantage 
• Strong attention to detail and numerical accuracy
• Good command of written and spoken English, fluent in Nepali 
• Good working knowledge of Excel and MS Office

Only short-listed candidates will be called for written test and interview. No telephone inquiries will be entertained. The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever.