The role will serve as the single point of contact for managing internal operations and external communications, under the direct supervision of the director.

Key Responsibilities:

A. Finance and Account:

• Maintain accurate records of all financial transactions.
• Update ledgers, journals, and accounting software.
• Prepare and process invoices, payments, and receipts.
• Track and reconcile customer and supplier accounts.
• Prepare and file tax returns such as VAT, TDS, and income tax.
• Ensure compliance with local financial regulations and company policies.
• Assist in preparing monthly payroll and maintaining employee salary records.
• Calculate statutory deductions like EPF, CIT, SSF, etc.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Budgeting, cost analysis, and variance analysis.
• Coordinate with the stock/store team to verify stock values for accounting.
• Support internal and external audit processes.
• Ensure proper documentation and filing of financial records.
• Provide timely financial information to management as required.

B. Import & Logistics:

• Coordinate with suppliers and shipping agents for container booking and shipment tracking.
• Handle all import-related documentation (invoice, packing list, bill of lading, LC, etc.)
• Ensure timely customs clearance and delivery of goods.

C. Administrative & Documentation:

• Maintain and organize business records, invoices, and payment tracking.
• Assist in preparing reports related to imports, sales, and inventory.
• Update and maintain internal files (both digital and hard copies).

D. Sales & Customer Handling:

• Assist in basic customer coordination, including sharing product details, delivery status, and payment follow-ups.
• Keep records of sales transactions and client communications.

E. Communication & Liaison:

• Liaise with banks, customs, transporters, auditor, vendor, internal department, and government authorities as instructed.
• Respond to emails and calls on behalf of the company when necessary.