Finance Officer (FO)

Human and National Development Society (HANDS) Nepal is a non-profit organization working in the field of education, livelihood, health at Sindhuli district. It currently seeks following candidate for its on going project "Girls Learn Equally Project" supported by Plan International.

Finance Officer (FO)

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Position: Finance Officer (FO)
Organization Name: Human and National Development Society (HANDS) Nepal
Duty Station: Kamalamai Municipality-06, Sindhuli Field Office. 
Working area: Sindhuli District 
Contract type: Fix term regular staff
Deadline: 06,January 2022
Project Name: Water, Sanitation and Hygiene (WASH) Project 

No.of vacancy: 1

Expertise

  • Bachelor degree in business management, At least 3 years’ experience in managing finance function, Experience in dealing with audit, tax related matters and issues

Responsibilities:

  • Prepare detail implementation project (DIP) budget according to project proposal. 
  • Prepare periodic project budget and its revision with coordination of project team and donor organizations
  • Ensures that the supporting documents attached to vouchers are accurate, valid and that complies with the tax, contract and other law of Nepal
  • Ensure all payment documents/vouchers are properly filed, numbered and located safely with correct labelling
  • Ensure all payment requests are correctly reviewed in accordance to available budget/ account line and other relevant documents. 
  • Ensure full compliance of income tax act, rules and related directives, Plan financial guideline, internal control system and donors requirements.  
  • Comply with donors requirements of projects effectively
  • Follow and ensure that working and staff advances are settled timely
  • Prepare the bank reconciliation statement, income and expenditure accounts, trial balance and balance sheet
  • Manage to prepare staff payroll and tax calculation on salary
  • Manage the preparation of the monthly financial reports and variance reports on time
  • Prepare of the quarterly and annual financial reports and budgets to donors and SWC/ government authorities if needed
  • Assists project team on other works as per need in financial management and administration
  • Assists project team in doing all necessary arrangements for the undertaking of the annual audit
  • Provide inputs to management on financial matter, make aware project team on financial requirement and supporting documents
  • Carries procurement process in accordance with donor compliances and Plan’s financial guideline to partners
  • Prepares CANVAS sheet, decision memo and purchase orders for procuring goods/services and submits it to Project head
  • Regular follow up with vendors to ensure the vendors collect their payments on time and obtaining receipt acknowledgement after payments to suppliers and partners on all the bank-to-bank transfers
  • Maintains personal files, staff leave record, attendance register, timesheet, reconciliations, fixed asset registers, stationary stock register, vendor roster, purchasing files, agreement files, incoming/outgoing register etc
  • Manage logistic support (hotel booking, air ticketing, vehicle, hiring etc.) to all staffs and interns
  • Coordinates with service providers and arrange hotel and transport facilities as per requirements.
  • Carries out general shared office related works, such as receiving guests, arranging training etc.
  • Ensures logistic support to organize organizational events and workshops effectively
  • Supports other works as per need of the project as directed by Project Coordinator

Requirements

  • At least 3 years’ experience in managing finance function.
  • Hands-on experience in working with INGOs/NGOs
  • Experience in dealing with audit, tax related matters and issues.
  • Wider perspective of financial and administrative management in developmental organizations 
  • Work in financial software and spreadsheets

Skills

  • Analytical & Problem Solving 
  • Communication/ Listening 
  • Inter-personal dealing 
  • Working with team 
  • Negotiation 
  • Networking/ Documenting
  • Report writing skills in English
  • Advance computer skills in Word, Excel, and accounting software’s

Applying Procedure

Interested qualified candidate can apply for the position by visiting HANDS Nepal office (Kamalamai-6,Sindhuli or via email [email protected]. For the more information can contact at 047520967 within office time.

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