Position: Finance Officer (FO)
Organization Name: Human and National Development Society (HANDS) Nepal
Duty Station: Kamalamai Municipality-06, Sindhuli Field Office. 
Working area: Sindhuli District 
Contract type: Fix term regular staff
Deadline: 06,January 2022
Project Name: Water, Sanitation and Hygiene (WASH) Project 

No.of vacancy: 1

Expertise

• Bachelor degree in business management, At least 3 years’ experience in managing finance function, Experience in dealing with audit, tax related matters and issues

Responsibilities:

• Prepare detail implementation project (DIP) budget according to project proposal. 
• Prepare periodic project budget and its revision with coordination of project team and donor organizations
• Ensures that the supporting documents attached to vouchers are accurate, valid and that complies with the tax, contract and other law of Nepal
• Ensure all payment documents/vouchers are properly filed, numbered and located safely with correct labelling
• Ensure all payment requests are correctly reviewed in accordance to available budget/ account line and other relevant documents. 
• Ensure full compliance of income tax act, rules and related directives, Plan financial guideline, internal control system and donors requirements.  
• Comply with donors requirements of projects effectively
• Follow and ensure that working and staff advances are settled timely
• Prepare the bank reconciliation statement, income and expenditure accounts, trial balance and balance sheet
• Manage to prepare staff payroll and tax calculation on salary
• Manage the preparation of the monthly financial reports and variance reports on time
• Prepare of the quarterly and annual financial reports and budgets to donors and SWC/ government authorities if needed
• Assists project team on other works as per need in financial management and administration
• Assists project team in doing all necessary arrangements for the undertaking of the annual audit
• Provide inputs to management on financial matter, make aware project team on financial requirement and supporting documents
• Carries procurement process in accordance with donor compliances and Plan’s financial guideline to partners
• Prepares CANVAS sheet, decision memo and purchase orders for procuring goods/services and submits it to Project head
• Regular follow up with vendors to ensure the vendors collect their payments on time and obtaining receipt acknowledgement after payments to suppliers and partners on all the bank-to-bank transfers
• Maintains personal files, staff leave record, attendance register, timesheet, reconciliations, fixed asset registers, stationary stock register, vendor roster, purchasing files, agreement files, incoming/outgoing register etc
• Manage logistic support (hotel booking, air ticketing, vehicle, hiring etc.) to all staffs and interns
• Coordinates with service providers and arrange hotel and transport facilities as per requirements.
• Carries out general shared office related works, such as receiving guests, arranging training etc.
• Ensures logistic support to organize organizational events and workshops effectively
• Supports other works as per need of the project as directed by Project Coordinator

Requirements

• At least 3 years’ experience in managing finance function.
• Hands-on experience in working with INGOs/NGOs
• Experience in dealing with audit, tax related matters and issues.
• Wider perspective of financial and administrative management in developmental organizations 
• Work in financial software and spreadsheets

Skills

• Analytical & Problem Solving 
• Communication/ Listening 
• Inter-personal dealing 
• Working with team 
• Negotiation 
• Networking/ Documenting
• Report writing skills in English
• Advance computer skills in Word, Excel, and accounting software’s