Project Description

Deloitte Consulting is the implementing partner for the USAID-funded Urja Nepal based in Kathmandu. This position is under Deloitte Consulting Overseas Projects LLC. The purpose of Urja Nepal is to create a financially viable electricity sector that provides affordable, reliable and secure power and enables the entry of private investment into the Nepali market.  This is anticipated to be a five-year program, however the position is currently for 12 months with possibility of renewal based on funding and project need.  This full- time position is based in Kathmandu.

Finance Officer- will play a key role in the operations of the Urja Nepal project by undertaking general finance, administration, Human resource and procurement tasks under the guidance and direction of the Finance and Operations Manager (F&OM), and Senior Procurement and Administration Officer , with oversight from the  Deputy Chief of Party.  

The position reports directly to the Finance and Operations Manager.

Responsibilities: 

• Financial Management
• Ensure compliance with all project and organizational policies and procedures 
• Prepare disbursement forms (Payment Vouchers) and submit to F&OM for review
• Assist in proper control of the supporting documents for payments for the project’s procurement activities; 
• Work with the bank and vendors for payment execution and monitoring payment status
• Ensure that monthly Imprest file is prepared as per the Imprest calendar 
• Prepare financial statements
• Maintain proper documentation of payment vouchers and all other supporting documents for all project expenditures.
• Respond to home office internal audit findings
• Ensure the accounting charging codes are correct as per the project chart of accounts
• Prepare purchase request forms (PRFs) and initiate for approval 
• Prepare and update VAT master tracker, enter data in IRD online portal and assist with VAT refund claim process
• Release any travel advances on time, review travel settlements, coordinate any related issues, ensure the completeness of the supporting documents and mathematical accuracy, as well as compliance with approved rates.
• Maintain and update vendor banking information and database
• Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters
• Process payments for vendor invoices and monitor payments / follow up as needed with bank 
• Work on TDS deposit on monthly basis. Enter all TDS in the IRD system and provide TDS deposit evidence if asked by vendors.
• Ensure full compliance of local relevant polices and being up to date on changes in laws
• Coordinate with bank for deposits, original paperwork, and other office related work
• Scan and photocopy of all required financial documents and vouchers, and maintain electronic records as per standard project guidelines and naming conventions 
• Manage and disburse petty cash transactions
• Assist with end of year document preparation and audit preparation
• Prepare bank fund transfer request letters and follow up with the bank for timely payment
• File and track project purchase requests and supporting documentation 
• Track recurring payments, contract payments, and maintain trackers as appropriate 
• Provide inputs to spend plan, budget and accruals as necessary 
• Visit NEA, Nepal Telecom, NCell and Nepal Water Supply Corporation (or other utilities if needed) for bill payment
• Assist with photocopying, printing, filing as needed, primarily as related to non-confidential financial record keeping
• Assist with external audit responses 
• Any other duties as assigned by immediate supervisors

• Assist in managing time sheet templates and leave tracker of staff
  
• Coordinate with insurance companies for staff’s health and accidental insurance 
• Prepare and update annual holiday calendar
• Keep staff records/files updated. Organize and maintain all files as per HR policies 
• Assist in Employment contract renewal process and performance appraisals 
• Comply with all HR policies, procedures, and confidentiality requirements 

Procurement Management

• Support on the procurement of office supplies, materials/equipment preparing purchase requisitions, obtaining price quotations and compiling them with the necessary documents
  
• Provide analysis if required on actual consumption and trends 
• Assist with market research of vendors and support on preparing procurement documentation
• Assist Senior Procurement & Administration Officer on any event management as required
• Assist Procurement and Administration in daily routine administrative tasks 

Qualifications:

• Bachelor’s Degree in relevant discipline. Semi or qualified Chartered Accountant preferred.
  
• Fluent in written and spoken English
• Minimum 2 of work experience preferred in administration and/or finance departments in similar role supporting donor projects in development work i.e. NGO, INGO (USAID experience is preferred)
• Self-starter, energetic and willing to learn, receive feedback and improve skills and performance
• Comfortable with performing all levels of routine and repetitive tasks 
• Strong ethics, integrity and ability to maintain confidentiality with sensitive data and information
• Strong organizational skills
• Basic computer skills including knowledge of Microsoft Office® applications, particularly Excel and Word
• Strong interpersonal skills and writing skills
• Ability to manage, prioritize and complete numerous tasks with a high degree of organization and less supervision. 
  
• Must be well organized, self-starter with attention to detail
• Ability to work effectively in a multicultural environment
• Willingness to establish good working relationships with a variety of people

Applying Instructions: 

• Please ensure resume/application DOES NOT INCLUDE personal information such as gender, age, marital status, ethnicity, religion. DCOP LLC is an equal opportunity employer.  This position is  open to Nepali nationals only