About the Role: 

Finance and Operations Lead is one of the core management teams in the organization. Including  the responsibilities provided this is also the position that must endorse an exemplary leadership to  its teammate, understand the working vision and goals of the organization, and set a tone of a just  and robust leadership.  

We are looking for a suitable candidate who can support the mission and vision of Ujyalo by taking up such a critical and important role in the organization.  

I. Title: Finance and Operations Lead 
II. Location: Kathmandu, Nepal 
III. Reports to: Executive Director 
IV. Contractual commitment: 2 years (3 months probation)  

V. Roles and Responsibilities  

The main objective of this position is to manage all the financial aspects of the Foundation along  with the management of its daily operations, admin functions and logistics management for all the  programs, projects and activities of the Foundation. The Finance and Operations Lead will manage  the budget, prepare financial documents, reports, and ensure that all the financial transactions of  the Foundation are conducted smoothly and legally and in compliance to financial regulations and  laws.  

The Finance and Operations Lead will also be responsible to create and maintain a proper financial  system along with adhering to the Foundation’s existing standards and thus manage the financial,  admin and operational processes and ensure accurate records are kept by the standard practice.

A. Core Responsibilities  

• Manage and monitor the overall operations of the organization – Admin, Finance  and Logistics 
• Plan, oversee, and arrange program-based logistics for smooth and efficient  operations 
• Manage and monitor recurrent program related expenses, and administrative  expenses like payroll, rent and utilities  
• Keep a proper record of all the financial, admin and logistics transactions in the  respective software and system of the organization  
• Manage public and financial relationship with vendors and stakeholders 
• Manage grants and funds related to programs and the Foundation, and the affiliated  donors  
• Oversee the operational management of HR  
• Develop innovative tools and mechanisms to strategize, and improve existing  systems  
• Work with team at the local level and global level  

B. Financial Management  

• Enforcing/developing financial management mechanisms 
• Provide and interpret financial information 
• Monitor, manage and interpret cash flows predicting future trends 
• Manage all bookkeeping following the organization's policies and prevailing  policies of the state with all required supporting documents 
• Act as liaison with auditors to ensure periodic auditing is carried out 
• Develop external relationships with appropriate contacts, e.g. auditors, bankers and  statutory organizations such as the Inland Revenue Department 
• Produce accurate financial reports to specific deadlines 
• Keep abreast of changes in financial regulations and legislation 
• Maintain a documented system of Financial, Procurement & HR policies and  procedures 
• Ensure the organization receives monthly fund required in due time and that the  partners receive fund in time as appropriate 
• Ensure that the books of accounts and other financial records are maintained and  updated according to the prescribed standards 
• Ensure maintenance of adequate bank balance to carry out the transactions  smoothly
• Responsible for disbursement of staff salary and other payments in timely manner 
• Responsible for making accurate payments to suppliers, vendors, consultants and  other external parties 
• Responsible to verify with the market rate of the bills before release of payment 
• Design and manage various fundraising activities with the team to enhance funds  of the organization  

C. Reporting  

• Provide periodic (monthly/quarterly) financial, admin and HR report 
• Provide periodic report for the donor-based programs  
• Manage the financial aspect with the donors including organizational compliance  and reporting  
• Conduct regular meeting with the supervisor to review the financial, admin and HR  status of the organization 
• Submit weekly progress reports on achievements to the supervisor  

D. Auditing 

• Ensure that auditing is done in due time and all the relevant documents and supports  as required by the auditors are provided 

E. Legal compliance 

• Meet all the legal compliance of the organization including renewal, SWC  compliance and Labor Act compliance 
• Oversee and manage annual renewals 
• Represent the organization at SWC and any other legal authorities and  organizations  

F. Partnership 

• Facilitate the partner organizations to improve their accounting and internal control  system as appropriate 
• Ensure that the partners maintain proper books of accounts as per the acceptable  standards of the organization and make financial reports to us accordingly 

G. Funds Management 

• Forecast cash flow positions, and available funds for smooth operation of the  projects
• Ensure that sufficient funds are available to meet ongoing operations and capital  investment requirements 

H. Budgeting 

• Manage the preparation of the organization's annual and multi-year budget 
• Report to management on variances from the established budget, and the reasons  for those variances 
• Assist management in the formulation of its overall strategic direction 

VI. Team Supervision and Management 

• Oversee and manage the operations team 
• Manage each staff tenure, leaves, contracts, etc. 
• Regular interaction with the various program team members to smoothen the internal  operations  
• Conduct quarterly HR assessment along with the People and Programs Development Lead  

VII. Communication and Documentation 

• Provide strategic ways to ease the overall operations of the organization to the management 
• Ensure strong and timely documentation from human resource to finance and logistical  aspects 
• Communicate with the team, BODs, stakeholders and donors for the finance related  activities  
• Manage and communicate admin related information to the team as per need, and during  the weekly meeting 
• Conduct one on one meeting for any admin related issues with the team 

VIII. Other Requirements 

• Must participate in all Ujyalo Foundation events 
• Must adhere to and implement Cultural Code and best practices  
• Must participate in weekly team meetings, weekly one on one check-in and quarterly  review, and annual strategic planning meetings 
• Must adhere to and implement Cultural Code and best practices  
• Must follow the office timing of the organization (9:00 am-5:30 pm M-F) 
• Work based on the organizational needs

IX. Qualification, Experience, and Skills 

• Master's degree in Finance and HR or related studies 
• Proficient in Microsoft Office Suite and Google Suite  
• Knowledge of Accounting software  
• Knowledge of using office management tools like slack, zoom, monday.com/trello/asana  
• Skills in working with the team at the local and global levels 
• Exceptional organizational and documentation skills  

X. Personal Attitudes, Behavior, and Values 

• Versatile and high-level written and oral communication skills 
• Diverse and team-organization and leadership skills 
• Ability to meet deadlines, and report challenges and opportunities as needed 
• Innovative, self-driven, and team player 
• Ability to work effectively both independently and in a team-based environment 
• Demonstrate the willingness to be flexible and adaptable to changing priorities and hours 
• Sense of urgency necessary to meet goals, objectives, and deadlines 
• Excellent interpersonal, verbal, and written communications skills 
• Demonstrated management skills, leadership abilities and accountability 
• Ability to priorities, to be able to take on own initiative, be proactive and independent 
• Having a lens of diversity, equity and inclusion  

XI. Salary Range: 50k