Department: Operation Department

Division/Area: Finance and Administration 

Report To: Operation Director

Basic Function: Is responsible for planning and execution of Account,finance and administrative department.

Major Duties: 

Account/Finance

• Prepare payment vouchers and make entries to finance software
• Prepare salary payrolls and make payments
• Handling of banking transaction, prepare cheques/letters and co-sign
• Opening of LC and monitoring of credit lines
• Ensure timely payment of utilities such as electricity, communication, water
• Monitoring and controlling of financial expenditure
• Monthly reconciliation of Bank and Cash books
• Handling of company office petty cash
• Prepare, reconcile and deposit of VAT and Taxes
• Filing of Finance, Administrative, HR and other documents
• Process of  travel claims
• Ensure financial transactions are accordance to GoN regulations and company regulation
• Conduct and facilitate financial audit

Administration:

• Update inventories of batteries (sales and purchase), equipment, furniture and office supplies
• Ensure insurance of inventory, vehicles and equipment and furniture.
• Ensure routine maintenance of vehicles and log book maintenance.
• Record keeping of sales return.
• Procurement of services, equipment and office supplies.
• Custom clearance.
• Compilation and reporting of daily attendance of staff and maintain leave records. 

Authority:

• Is given the authority to plan, organize, direct and control Finance and Administrative department within predetermined budgetary guidelines.

Working relationship:

•  Internal (Operation Director): Guidance and support Marketing staff: Coordination and Team Work
• External: Institution, Transport Agencies, Marketing agencies and suppliers, Custom, Government department and private companies